CITY CLERK

Department City Manager Location 1065 Ridgewood Avenue, Holly Hill, FL 32117 Salary $67,655.56 - $94,731.79 a year Open Date 05/14/2026 Description

GENERAL DESCRIPTION

: Professional administrative position serving the public under the direction of the City Manager to ensure access to and transparency of public records, public meetings, board appointments, and City elections. The City Clerk serves as the official custodian of public records for the City and ensures compliance with Florida's Sunshine Law and other applicable public records laws. The City Clerk is also the designated custodian of the City Seal and is responsible for administering the City's elections.

ESSENTIAL JOB FUNCTIONS

1. Maintains official City documents and records placed under the charge of the City Clerk's Department and assists other departments, as needed, to ensure all City documents and records are retained and made available pursuant to Florida's Sunshine Law and other applicable public records laws. 2. Administers the City's municipal elections pursuant to state law and in coordination with the Volusia County Supervisor of Elections, as directed. 3. Prepares City Commission agendas, provides public notice of meetings, and ensures all agenda items comply with applicable notice requirements. 4. Coordinates and prepares required legal advertisements, including notices for meetings, public hearings, requests for proposals, bids, and other legal and display advertisements necessary to conduct City business. 5. Attends all City Commission meetings and workshops and records and prepares the official minutes of each meeting. 6. Prepares ordinances, resolutions and contracts for execution following final approval of City Commission; responsible for distribution of copies and the archive of originals. 7. Authenticates and certifies official City documents and records and serves as custodian of the City Seal. 8. Coordinates Pension Board, Advisory Board and Committee appointments; prepares agendas, attends and takes minutes at meetings of any assigned; and maintains the official record of agendas and minutes of meetings. 9. Develops, maintains, and updates departmental procedures and records management manuals for the City Clerk's Department. 10. Performs other duties as assigned by the City Manager or Deputy City Manager, including coordination of the City's annual Christmas Parade and other holiday or special events. 11. Position is designated as Essential Personnel and may be required to assist with emergency management preparation, response, and recovery activities.

MINIMUM QUALIFICATIONS

Knowledge, Skills and Abilities (KSAs): Knowledge of the ordinances, policies and procedures of the City. Knowledge of Florida's Sunshine Law. Knowledge of the records management laws, systems and technology. Knowledge of Florida election law. Knowledge of legal advertising requirements related to Commission meetings and specific agenda items. Skilled in the use of office equipment, i.e.: computer, copier, postage machine. Skilled in the use of relative software applications, i.e.: Microsoft Office, paperless agenda processing, automated public record request. Ability to communicate verbally and in writing with individuals and groups. Ability to exercise considerable tact and courtesy with a variety of individuals and groups.

Education and Experience:

Graduation from an accredited four-year college with a Bachelor's Degree in Public Administration or a related field. Three (3) years of progressively responsible experience in municipal government, preferably in a Florida city clerk department.

Licenses, Certifications or Registrations:

FACC Florida Certified Professional Clerk (FCPC), IIMC Certified Municipal Clerk (CMC) or IIMC Master Municipal Clerk (MMC) designation, or the ability to obtain one of these certifications within three years employment.

Note:

A comparable amount of knowledge, education, and/or experience may be substituted to meet minimum qualifications.

ESSENTIAL PHYSICAL SKILLS

Acceptable eyesight (with or without correction) Ability to communicate both verbally and in writing. Acceptable hearing (with or without hearing aid)

ENVIRONMENTAL CONDITIONS

: Works primarily inside in an office environment during regular office hours. Schedule requires attending evening Commission meetings in addition to regular office hours. Occasional attendance at holiday events on weekends / evenings.

DISCLAIMER STATEMENT

This job description is not intended as complete listing of job duties. The incumbent is responsible for the performance of other related duties as assigned/required. The physical demands described herein are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.