City Clerk

Title City Clerk Location City of Griffin Description This position is expected to perform a variety of highly responsible, confidential, and complex administrative and clerical support duties for the City Manager and the City Commission. This position assists with the day-to-day operations of the City, maintains all official City documents, oversees the compilation of agenda packets and records minutes of the City Commission meetings, coordinates City elections, and performs other administrative and clerical work as assigned. Essential duties include the following. Provides administrative support to the City Manager, City Commission, Department Directors, and City Attorney, as needed; coordinates with Department Directors on assigned projects; Answers telephone and greets visitors; provides information and assistance; Receives citizen complaints and inquiries and/or resolves or forwards to appropriate personnel; Prepares correspondence, memoranda, forms, related invoices, expense reports, purchase or work orders, reports, and/or check requests, as needed; Maintains official City records, ordinances, resolutions, contracts, and other legal documents as the Assistant Custodian of Records; Responds to, processes, and ensures compliance with Open Records requests as the Assistant Open Records Custodian; Ensures compliance with the Georgia Open Meetings and Open Records Acts; Processes requests for travel and travel expense reports in accordance with policy for City employees and City Commission; Maintains departmental budget; posts invoices to the appropriate account; ensures departmental compliance with the budget throughout the fiscal year; Serves as the Assistant Secretary to the City Commission whereby preparing agendas and attending all meetings, recording the minutes of proceedings, serving as the custodian of all public records and the seal of the City. Assists with elections and coordinates with the County Board of Elections, as required; Maintains City Code of Ordinance updates; maintains files and records management system according to retention guidelines; and Performs related duties as assigned. Position Requirements Finger dexterity and needed to access, enter, and retrieve data using a computer keyboard or calculator, and to operate standard office equipment. The work is typically performed in an office setting while sitting at a desk or table or while intermittently sitting, standing, stooping, walking, bending, or crouching. The employee occasionally lifts light objects. Must have good judgement and the ability to solve practical problems and deal with a variety of situations while remaining helpful and pleasant at all times. Must have a professional appearance, positive demeanor, and treat others with dignity and respect, responding promptly to their needs. Must have clear and effective written and verbal communication skills with the ability to interpret such information. Must be able to speak with confidence, clarity, and poise. Must demonstrate a strong sense of initiative and be able to prioritize and perform work independently. Must have the ability to multitask multiple projects or issues simultaneously and meet firm deadlines, prioritizing as necessary. Must have the ability to maintain strict confidentiality and handle sensitive issues with discretion and sound judgment. Must be proficient in typing, data entry, electronic communications, and the use of computers and general computer software, including Microsoft Word, Excel, and email. Must establish and maintain effective working relationships with the City Manager, co-workers, elected officials, business leaders, community activists, and the general public. Must have working knowledge of GA Open Records law and Open Meetings law. Must have the ability to coordinate complex, inter-departmental programs, events and procedures. Must have the ability to adapt and react to fast-changing problems and circumstances with frequent interruptions. High School diploma or GED required. Related certificate programs or the equivalent of an Associate Degree required. Bachelor's Degree from an accredited college or university, preferred. Minimum three (3) years of directly related work experience in municipal government. Must obtain notary public within 30 days of position date. •This position will represent the City in a variety of forums and will require occasional travel. A minimum of two meetings per month will occur beyond standard business hours and consistent with Commission meetings.•Full-Time/Part-Time Full-Time Exempt/Non-Exempt Non-Exempt EOE Statement The City of Griffin is an Equal Opportunity Employer and provides equal employment to all people in aspects of employer-employee relations without discrimination with regard to race, color, religion, marital status, gender, gender identity, sexual orientation, national origin, age, physical or mental disability, genetic information, or past or present membership in the Uniformed Services, applicants to the Uniformed Services, any protected concerted activity or any other legally protected status. Hourly Rate of Pay $24.50 per hour includes competitive benefits package and generous pension plan. About the Organization The City of Griffin recognizes that a quality, comprehensive pay and benefits package is a critical component in retaining skilled and seasoned employees, as well as recruiting new talent when needed. If you are seeking a fulfilling and rewarding place to work and are willing to work hard, we are the place for you! "The City of Griffin shall be a model of excellence in local government: a safe, well planned community with equal opportunity for all." ~ Vision Statement "In partnership with our community, the mission of the City of Griffin is to protect and enhance the quality of life by providing a high level of service in an efficient and responsive manner for all the citizens." ~ Mission Statement This position is currently accepting applications. Apply Now