ASSISTANT TO THE CITY CLERK

GENERAL DEFINITION OF WORK

The Assistant to the City Clerk provides administrative and clerical support for the City Clerk to ensure seamless record keeping and timely completion of meeting related functions. This position requires the ability to handle multiple tasks and to see them through to completion with minimal supervision. The Assistant to the City Clerk interacts with numerous departments across the City and is privy to information that is confidential, making employee discretion a key responsibility. Due to the access to confidential information, this is a non-union position. This position is a full time in-person role working the hours of Monday through Friday from 8-4 and offers full benefits.

ESSENTIAL TASKS

(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

• Assists with Mayor and City Council Meeting preparation, including the review and edit of agenda items, creation of Certificates and Proclamations, preparation of motion and sign-in sheets and compilation of meeting materials
• Acts as the City Clerk's back up at Mayor and City Council meetings in the event of the City Clerk's absence
• Prepares the meeting minutes after the conclusion of each Mayor and City Council meeting and files all reports and minutes per the City's record retention policy
• Updates the City's website as needed
• Processes all departmental invoices and purchase orders
• Handles conference registration and travel arrangements for the City Clerk
• Oversees the ordering of department office supplies
• Performs any other miscellaneous related duties as directed by the City Clerk

KNOWLEDGE, SKILLS AND ABILITIES

• Candidate should possess above average writing and communication skills Candidate should possess above average clerical and administrative skills Candidate should excel in a fast-paced environment and have a strong ability to handle multiple tasks Candidate should possess the ability to work well with a wide variety of people and to assist the general public in a courteous manner Demonstratable operational proficiency of Microsoft Office Suite programs - Word, Excel and PowerPoint Candidate should be able to type a minimum of 50 wpm A minimum of one year of experience in a similar position

EDUCATION AND EXPERIENCE A

High School diploma is required, with one year of office experience and/or advanced secretarial training preferred. A comparable amount of training and experience may be substituted for the minimum qualifications.

PHYSICAL REQUIREMENTS

Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to a, personal computer, calculator, copier, and fax machine. No significant standing, walking, moving, climbing, carrying, bending, kneeling, crawling, reaching, and handling, pushing, and pulling.

Non-Exempt Pay:

From $34,320.00 per year

Benefits:

Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance Application Question(s): I certify that I have read the job description prior to applying

Work Location:

In person