Clerk/Treasurer Specialist

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WWW.MONROEMI.GOV

CITY OF MONROE - JOB DESCRIPTION CLERK/TREASURER SPECIALIST

Supervised By:

Assistant Clerk and Assistant Treasurer (dependent on duty)

Supervises:

No regular supervisory responsibilities

Position Summary:

Under the supervision of the Assistant Clerk and Assistant Treasurer positions (dependent on duty), performs a wide range of clerical and administrative support functions for the Clerk/Treasurer's office. Assists with banking, mailings, balancing, related bookkeeping, basic accounting, and general support tasks. Maintains accurate files and public records, registers voters, updates voter records, and conducts elections. Transcribes minutes and performs other administrative and clerical duties as directed. Assists with customer inquiries and complaints at the counter and by telephone. The position requires accuracy, confidentiality, and the ability to interact effectively with the public, elected officials, and staff.

Essential Job Functions:

An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the duties which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily.

Treasury Duties:

Assists, as assigned, in daily treasury operations; including receiving money, preparing and processing deposits, reconciling payment transactions, balancing cash drawer and preparing deposits. Receives and processes payments for City taxes, utility bills, licenses, and fees using computerized accounting systems; assigns funds to appropriate accounts and generates reports. Provides general clerical and administrative support related to clerk and treasury functions of the office. Works in partnership with the Assistant Clerk and Assistant Treasurer to execute department projects. Performs necessary banking as requested.

Clerk Duties:

Performs general clerical support including filing, indexing, and maintaining accurate public records. Prepares, publishes, and/or posts public notices, meeting agendas, and meeting minutes, including City Council and other board and committee work sessions and regular meetings, public hearings, election results, and ordinances in support of the Assistant Clerk and Assistant Treasurer.

Maintains awareness and knowledge of laws, ordinances, regulations, policies, or procedures changes. Maintains and processes updates to voter registration records, absentee ballots, early voting ballots, and assists with the State-wide Qualified Voter File (QVF). Supports implementation of election activities, including, but not limited to, logistics, supply coordination, and precinct set up and tear down. Processes and maintains records under mobile retail and charitable solicitation ordinances. Coordinates and issues business licenses such as for peddlers, taxi drivers, and charitable solicitations. Supports the processing of Freedom of Information Act (FOIA) requests and public records requests.

General Administrative:

Provides customer service at the counter and by phone; assists with inquiries, resolves complaints, and routes requests as appropriate. Assists with public notices, legal postings, ordinance filings, record deeds, and easements. May notarize documents. Prepares correspondence and reports; conducts research for internal use or public inquiries as directed. Assists in maintaining City records inventory. Performs related work as required.

Required Knowledge, Skills, Abilities and Minimum Qualifications:

The requirements listed below are representative of the knowledge, skills, abilities, and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the job.

Requirements include the following:

Associate's degree in business, communications, or a related field or an equivalent level of training and experience. Three years of related experience, preferably in a municipal setting. Minimum score of 70% on the City of Monroe aptitude examination. Ability to earn a Notary Public certification within one year of employment. Ability to obtain and maintain accreditation as an election inspector. Knowledge of modern office procedures and practices, and skills in applying them. Knowledge of election laws, voter registration, and records management. Knowledge of the City Charter, related ordinances, and municipal government policies, procedures, and regulations. Knowledge of basic accounting principles, journal entries, cash receipting, and payment processing. Knowledge of the professional principles, practices, and accounting and bookkeeping techniques, including cash handling procedures. Basic knowledge of municipal government structure and various departments' functions. Skill in preparing, maintaining, and updating records and documents. Skill in the use of office equipment and technology, including Microsoft Suite applications and software specific to the department, and the ability to master new technologies. Ability to establish effective working relationships and use good judgment, initiative, and resourcefulness when dealing with other employees, elected officials, and the public. Ability to train and supervise personnel and volunteers involved with elections. Ability to understand and follow complex oral and written instructions, prioritize demands, and work independently. Ability to maintain attention to detail and work effectively under stress and changes in work priorities. Ability to record and transcribe meeting minutes and type with accuracy. A valid Vehicle Operator's License, a satisfactory driving record, and the ability to maintain one throughout employment.

Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to communicate in person and by telephone, read regular and small print, view and produce written and electronic documents, and enter data on a computer keyboard with repetitive keystrokes. The employee must be able to move around in an office setting, stand, sit, stoop, and kneel, use hands to finger, handle, or feel objects, and reach with hands and arms. Set up and take down equipment outside the office environment.

The employee must lift or push/pull objects of up to 15 lbs. without assistance. Accommodation will be made, if needed, for office employees required to lift or move objects that exceed this weight. The typical work environment for this job is a business office setting, where the noise level is generally quiet to moderate.

PLEASE BE SURE TO SUBMIT YOUR APPLICATION ON OUR WEBSITE

WWW.MONROEMI.

GOV Pay:

$21.42 - $27.46 per hour

Benefits:

Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Retirement plan Tuition reimbursement Vision insurance

Work Location:

In person