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City Hall Office Assistant
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City of Hastings Minnesota
Hastings, MN (In Person)
Full-Time
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Job Description
Description This position is responsible for providing general front desk and office assistant duties to support City Hall and the Finance Department Examples of Duties The duties and responsibilities listed are intended only as examples of the types of work performed by employees in this position and are not intended to be all-inclusive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The City reserves the right to revise or change job duties as organizational needs and job requirements change. Answer incoming telephone calls and provide information, or route calls as required. Receive visitors and provide assistance or direct them to appropriate areas and/or staff. Daily cash receipting, including utility billing, accounts receivable, and miscellaneous payments. Weekly mailing of accounts payable checks. Sort postal mail daily. Record and deposit money collected and input as appropriate, reconcile the cash drawer and petty cash balances. Assist with permitting and licensing as appropriate. Handle filing, mailing, copying, faxing, scanning, data entry, and other general office functions. Perform notary public duties. Regular attendance is required. Other tasks as assigned. Typical Qualifications Minimum Qualifications High school diploma or equivalent. Good verbal and written English communication skills. Two years' experience in an office setting. Demonstrated knowledge of Word, Excel, and Outlook Microsoft applications. Cash receipting experience. Preferred Qualifications Previous municipal experience. Customer service experience. Supplemental Information Knowledge, Skills & Abilities Ability to respond in a courteous and professional manner with both internal and external customers. Ability to work independently with minimal supervision. Ability to express oneself clearly and concisely, both orally and in writing. Strong attention to detail. Working knowledge of Microsoft applications, such as but not limited to Word, Excel, and Outlook. Ability to develop and maintain effective working relationships with all co-workers and the public. Ability to work with PDFs, including scanning, editing, merging, and electronic filing. Holidays Regular, part-time employees receive holiday pay on a prorated basis for all City holidays, regardless of whether they are scheduled to work on the day on which the holiday is recognized. This may result in adjusting schedules to maintain the number of budgeted hours for that position. Sick Leave Regular part-time employees will earn sick leave on a prorated basis, up to the maximum accrual equal to a full-time employee accrual rate. Sick leave may be accumulated to a maximum of 960 hours. Vacation Regular, part-time employees will earn vacation on a prorated basis, up to the maximum accrual equal to a full-time employee accrual rate Dental - MetLife Dental insurance is available to regular, part-time employees. Coverage is available for employee-only, employee + spouse, employee + child(ren), and family. Vision - VSP Vision insurance is available to regular, part-time employees. Coverage is available for employee-only, employee + spouse, employee + child(ren), and family.