Elections Specialist Temporary

JOB Under the general supervision of the Assistant Director of Property and Environmental Resources, this position provides accurate, timely, and customer-focused services supporting elections administration. Responsibilities include administering election processes in compliance with Minnesota statutes and delivering front-line customer service. Work involves applying state laws, county policies, and established procedures, with assignments that may vary based on operational needs.

EXAMPLE OF DUTIES ESSENTIAL FUNCTIONS

Maintains and updates voter registration and election systems; verify data accuracy; troubleshoot issues; prepare election mailings; respond to voter inquiries.

Prepares, provides, and maintains information for the public regarding elections and voter registration procedures, including status information, resolving election issues and presenting statistical information.

Organizes in person early voting including but not limited to: outreach, ballot packet preparation, training, and mentoring of peers/election judges.

Provides information to election judges, government officials, and voters. Creates forms, brochures, and other materials for print and digital media. Prepares election judge training including the recruitment of judges. Assists with the design, production, and implementation of training materials.

Coordinates, inventories, distributes, and maintains election supplies and equipment, including assistive voting devices and tabulators; perform minor equipment updates.

Assists with ballot preparation, testing, and proofing; support preparation of election abstracts; verify and report results in state systems; ensure accuracy of required reports.

Reviews voting records for potential discrepancies; conduct preliminary investigations and report findings in accordance with policy.

Supports candidate filing processes; provide guidance to candidates and local jurisdictions on filing requirements and procedures.

Maintains and retains election records in compliance with county policy and state/federal law.

Provides front counter and phone customer service; assist internal and external customers; use multiple software systems to complete transactions.

Promotes a diverse, culturally competent, and respectful workplace.

Engages positively with both internal and external customers. Communicates and interacts effectively and respectfully with colleagues, supervisors, representatives from other organizations, and the public.

Performs the physical and mental demands of the position.

Attends work during regularly scheduled hours.

ADDITIONAL FUNCTIONS

Participates in professional staff development. Participates in training and education opportunities to maintain and improve proficiency. Attends and participates in professional organizations. Associates with employees and departments from other counties and states for collaboration. Performs other related functions as apparent or assigned.

SUPPLEMENTAL INFORMATION

Monday through Friday from 8:00 a.m. to 5:00 p.m. Night, weekend, holiday, and overtime hours may be necessary to meet departmental needs, special projects, and service needs and demands of the community served.