Administrative Assistant - City Hall

Between $50k and $57k Per Year Position range in Kansas City, MO-KS Metropolitan Statistical Area $52k

• $78k Per Year Administrative Assistant
• City Hall City of Riverside (MO)
• Administration

Occupation:

Executive Secretaries and Executive Administrative Assistants

Location:

Riverside, MO

• 64150 Positions available: 1 Job #: 5039803-0

Source:

Governmentjobs.com

Posted:

03/30/2026

Web Site:

www.governmentjobs.com

Job Type:

Full Time (30 Hours or More) Job Requirements and Properties Help for Job Requirements and Properties. Opens a new window. Work Onsite Full Time Schedule Full Time Job Description Help for Job Description. Opens a new window. The Administrative Assistant provides support to the Administration Department at City Hall, with primary focus on the City Clerk's office. This position will perform various administrative functions to ensure the department is run efficiently and effectively. This position is expected to work independently with minimal direction. Examples of Duties

• Develops and ensures effective, positive relationships within and among the City of Riverside staff, and members of the public/visitors.
• Upholds and consistently represents the values and mission of the City of Riverside. Represent the City of Riverside in a highly professional manner at all times.
• Ensures compliance and attention to all organization policies and procedures.
• Receives and manages visitors and inquiries/calls into the department, which may include taking payments, receiving packages, etc. Ensures all inquiries and correspondence to and from the department receive a high level of service and attention and are addressed with an appropriate sense of urgency and direction at all times.
• Keeps the office tidy and well stocked, schedules maintenance for office machines, collects & distributes mail, etc.
• Manages the calendars for the conference room and Board of Alderman Chambers. Sets-up and tears-down the chamber tables and chairs for various meetings, luncheons, or other events.
• Scans and files documents and maintains record retention schedules, archives documents, and destroys records.
• Maintains an inventory of department supplies. Manages the ordering of office supplies to ensure items are properly stocked.
• Assists the City Clerk with the preparation of documents for the Board of Aldermen meetings, legal postings, etc.
• Manages the calendar reservations for city hall pool vehicles.
• Serve as the administrator of city-wide online account memberships, such as Amazon, Sam's Club, and Costco.
• Oversee the purchase of office supplies, subscriptions, catering, etc. Keep track of free bottled water usage and place annual order.
• Assists the City Clerk with random projects or tasks that pop up.
• Performs other related duties as required and assigned.

Additional Information Help for Additional Information. Opens a new window.

Typical Qualifications Education/Training:

• High school graduate or equivalent required. An Associate's degree or office management certification is required with a Bachelor's degree preferred.
• 1-3 years of experience working in an increasingly responsible office, administrative role.
• Valid driver's license required. Competencies/Skills/Experience
• Highly proficient with Microsoft Office Suite (Word, Excel, and Power Point).
• Proficient with Adobe suite including Photoshop.
• Proficient with social medial guidelines.
• Ability to learn how to manage various software systems and databases.
• Excellent attention to detail.
• Above average typing/word processing skills.
• Highly proficient verbal and written communication skills with excellent proofreading, copy writing and grammar skills.
• Strong appreciation of the importance of completing tasks on deadline, prioritizing tasks, and managing time.
• Demonstrated excellence in maintaining an organized work environment.
• Demonstrated basic math and accounting skills.
• Able to work independently with minimal direction.
• Initiative driven to seek new tasks or skills and/or recommend process improvements.
• Willingness to work as part of a team and provide assistance wherever it is needed.
• Work independently and exercise initiative and judgment in the planning and execution of tasks assigned.
• Demonstrate a high degree of professionalism and effective interpersonal skills at all times.
• Maintain a positive, courteous demeanor with a sometimes demanding or stressful public.
• Make sound decisions and utilize good judgment.
• Demonstrated ability to support and function in team environment.
• Ability to maintain accuracy and attention to detail amidst a multi-tasking, changing priority environment.
• Ability to prioritize multiple tasks and complete on a timely basis.
• Ability to work nights and weekends as occasionally needed to provide support at meetings, or special events.

Physical/Environmental/Other:

• Ability to sit for prolonged periods of time in an office area.
• Ability to lift up to 25 pounds on an occasional basis.

Supplemental Information This is a Mon-Fri, 8am-5pm, in-office position, located in City Hall. All relevant job experience must be included on the application, as job offers are made based on past experience. Cover letters and resumes may be included. We are pleased to offer an attractive benefits package designed to protect the well-being and financial health of our employees. Our goal is to support the health and wellness of our employees while offering affordable and comprehensive care. We offer a complete benefits package to full-time employees including health, dental, vision, life, FSA & HSA plans, short-term disability, long-term disability, a variety of voluntary insurance plans, LAGERS retirement, 457b & IRA plans, holidays, vacation, sick leave, 12 weeks parental leave, and comp time. We also provide longevity pay, college degree incentives, tuition reimbursements, police academy sponsorships, moving expenses, and wellness reimbursements. To learn more details, visit our benefits page. Employer City of Riverside (MO) Visit the Employer site for more details