Judicial Specialist 2 or Judicial Specialist Sr.

Administrative Office of the

Courts Business Unit:

24400 Judicial Specialist 2 or Judicial Specialist Sr. #00000880-24000, Full-Time, Perm in Albuquerque, NM # of

Positions:

1

Opening Date:

05-18-2026•

Close Date:

06-01-2026

Target Pay Range/Rate:

$19.577

• $27.437 per hour or $40, 720
• $57,069 annually

Essential Tasks:

This is an essential position. Under general supervision will perform clerical and technical duties involved in case processing, file maintenance, case management and the conduct of the clerical business of the Court. Provide support to the bench during court as directed by the judge. Research automated and hard-copy files for case status information and information regarding parties to case. Enter case information into an automated case management system. Generate court documents for mailing. Research defendant warrants and prior conviction history. Prepare motor vehicle documents. Docket case events concisely and logically. Coordinate completion of court documents and docket court judgments and sentences. Track open cases to ensure actions required are taken within required deadlines. Notify interested parties of case settings, the vacating of settings, or settlement. May perform court monitor duties. Have the ability to work with others and to work under stress. Assignment of this position will be in a courtroom. May perform other duties as assigned to meet the operational needs of the Court. May be required to pass monitoring certification testing and have the ability to operate recording equipment for long periods of time while listening to delayed dialogue through earphones and/or be able to monitor multiple courtrooms from a remote location while typing pertinent information on appropriate logs following established procedures.

QUALIFICATIONS

Judicial specialist 2

• EXAMPLES

OF JOB DUTIES

The Judicial Specialist 2 is responsible for using the case management system to open, docket, and close cases based on judgement details. Provides customer service information with a high volume of pro se litigants by providing general procedural information without giving legal advice. Uses the case management system to (1) open cases

• determine case type/cause of action and assess and receipt filing fee if required; (2) docket cases
• review documents and determine appropriate event codes, enter data, scan documents, and link related scanned images; and (3) close cases
• determine and enter closing events, disposition type, and judgement details.

Assesses, receipts, records, and reconciles monies, and prepares bank deposits; follows cash handling procedures. Processes, maintains, and distributes documents, files, and case materials. Uses electronic filing to review incoming filings for format, signatures, event code, and filing fees. Processes and expedites orders of protection. Accurately disburses bond payments, and prepares and maintains bond reports. Reconciles billing and invoices from contracted vendors provided for Specialty Court Programs. Prepares, proofreads, edits and mails out documents such as notices and final orders. Executes on case hearings, which may include: orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions. Maintains cash till and ensures court fees are accurately assessed, paid, receipted, and correctly recorded in the case management system. Provides public case information to parties, attorneys, law enforcement agencies, and other outside agencies. Orders, reviews, sorts, and organizes jury summons. Page 2 of 4 New Mexico Judicial Branch Prepares alpha list, random list, voir dire sheet, and seating chart for jury trials. Organizes case files for microfilming, archiving, and destruction. Prepares exhibits and hard copy case files. Researches automated, hard copy, and microfiche files for case status data. Certifies and prepares court records, tapes, logs, and exhibits for cases on appeal to higher courts. Ensures the office, courtrooms, and equipment are operational. Ensures judicial calendars and schedules are maintained. Serves as a court monitor. Under general supervision will perform clerical and technical duties involved in case processing, file maintenance, jury management and the conduct of the clerical business of the court. Manages jury trial calendar request for judges to schedule upcoming jury trials. Advising internal staff of the jury procedures/ when jurors are reporting/ updates on specific trials May serve as a courtroom clerk, produce Instant J&Ss, and obtain signatures from the parties/counsel of record, assigned judge, file, and distribute. Provide support to other magistrate or district courts within the judicial district. The daily routine includes working with prospective jurors. Instructing them on how to complete their information online and/or providing appropriate forms when necessary. Other duties include answering phone calls, addressing incoming and outgoing correspondence, maintaining office supplies, etc. Coordinates program participation with Specialty Programs within the Court. Accepts, maintains, and files court exhibits, which may include hazardous and or dangerous items. Gathers, delivers, and files recordings, receipts for log and exhibits to provide accurate record keeping procedures. Troubleshoots recording equipment, runs updates, and maintains technical logs. Responsible for retention of case material and marks for identification logs, files, and safeguards evidence as a public, sequestered or sealed exhibit. Acts as a liaison between court personnel, litigants, or attorney to advance court proceedings Judicial Specialist Sr.•

EXAMPLES OF JOB DUTIES

The Judicial Specialist Senior is responsible for ensuring court rules and procedures are followed and case management is conducted in a prompt manner. Provides customer service information to a high volume of pro se litigants by providing general procedural information without giving legal advice. Assesses, receipts, records, and reconciles monies, prepare bank deposits, and ensures proper cash handling procedures are followed. Researches records and complies with public record requests. Processes, maintains, and distributes documents, files, and case materials. Uses electronic filing to upload and process court issued documents. Maintains cash till and ensures court fees are accurately assessed, paid, receipted, and correctly recorded in the case management system. Provides public case information to parties, attorneys, law enforcement agencies, and other outside agencies. Assists with overseeing jury administration; reviews, sorts, and organizes jury summons. Prepares alpha list, random list, voir dire sheet, and seating chart for jury trials. Uses the case management system to (1) open cases

• determine case type/cause of action and assess and receipt filing fee if required; (2) docket cases
• review documents and determine appropriate event codes, enter data, scan documents, and link related scanned images; and (3) close cases
• determine and enter closing events, disposition type, and judgment details.

Certifies and prepares court records, tapes, logs, and exhibits for cases on appeal to higher courts. Sets hearings and trials and orders bench warrants or cancellations. Maintains appropriate inventory of drug testing and office supplies. Reconciles billing and invoices from contracted vendors provided for specialty court programs. Prepares, proofreads, edits and mails out documents such as notices and final orders.

TARGET SALARY

$45,656

• 91,310 annually, or $21.950
• 43.

899 hourly depending upon experience (pay range HH)

LOCATION

Varies, statewide locations

FLSA STATUS

Non-Exempt

JOB CODE

9103JB

BENEFITS

Competitive benefits package offered Page 2 of 3 New Mexico Judicial Branch Processes petitions for Trial Court Extensions of time to proceed to trial. Compiles and maintains court statistical reports and documents. Processes and expedites orders of protection. Accurately disburses bond payments. Prepares and maintains bond reports. Ensures the office courtrooms, and their equipment are operational. Executes on case hearings, which may include: orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions. Serves as a Court Monitor. May serve as a courtroom clerk, produce Instant J&Ss, and obtain signatures from the parties/counsel of record, assigned judge, file, and distribute. Provide support to other magistrate or district courts within the judicial district. Participates in short/long term planning. Schedules jurors and creates jury panels/pools. Maintains and updates jury calendars and manages call-ins or robocall system. Plan, lead, assigns, mentor, and train employees. May be assigned and review the work of two (2) or more judicial branch court clerk staff. Serves as a liaison with other court staff, state agencies, and the public. May be assigned supervisory duties under the mentorship of a supervisor or manager. Judicial Specialist 2

• COMPETENCIES/QUALIFICATIONS The successful applicant should demonstrate knowledge of legal terminology and phrases; basic knowledge of jury service; filing methods; case processing; knowledge of Specialty Court Programs; research methodology; project management techniques; court fee accounting practices; court monitoring procedures; Court Clerk's Procedures Manual and Code of Ethics; court's and States Language Access Policies, access to the Certified Language International Interpreting Line; and general organizational structure of the judiciary.

Judicial Specialist Sr.•

COMPETENCIES/QUALIFICATIONS

The successful applicant should demonstrate extensive knowledge in case processing in all types of cases; auditing case files; running reports; cash handling procedures; legal terminology and phrases; filing methods; case processing; knowledge of Specialty Court Programs, Appellate, Civil and Criminal Procedures for appropriate court jurisdiction; research methodology; project; court fee accounting practices and principles; court monitoring procedures and equipment; local court rules; court records maintenance, retention and destruction; municipal, local, state, and federal governmental agencies; Court Clerk's Procedures Manual and Code of Ethics; court's and States Language Access Policies, access to the Certified Language International Interpreting Line; and procurement procedures. Judicial Specialist 2

• MINIMUM

QUALIFICATIONS

Education:

A high school diploma or GED.

Education Substitution:

None. Page 3 of 4

New Mexico Judicial Branch Experience:

Two (2) years of experience in court case processing, a legal secretarial or related field such as advanced customer service, data processing, and/or banking/financial experience.

Experience Substitution:

Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours equals one (1) year of experience. Judicial Specialist Sr.•

Education:

A high school diploma or GED.

Education Substitution:

None.

Experience:

Four (4) years of experience in court case processing, a legal secretarial or related field such as advanced customer service, data processing, and/or banking/financial experience, of which three (3) years must have been in court case processing experience.

Experience Substitution:

Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours equals one (1) year of experience.

WORK ENVIRONMENT AND PHYSICAL DEMANDS

The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include overtime. The employee must regularly interact positively with co-workers, clients, the public, judges, and justices.

BENEFITS

Medical/Dental/Vision/Rx, Short, and Long Term Disability Insurance Programs, employee assistance program (EAP) [http://www.mybenefitsnm.com/] State paid life insurance, supplemental and dependent life insurance Optional flexible spending accounts for medical, day-care, and travel expenses Paid vacation and sick leave up to eight (8) weeks Eleven (11) paid holidays Up to 12 weeks of paid parental leave Deferred Compensation 457(b) plan Lifetime Defined Benefits Retirement Plan [http://www.nmpera.org/] Flexible work schedules and alternative work locations

• Free health care, Rx, and lab work at the facility (Stay Well Health Center) in Santa Fe, NM Bilingual compensation
• Training and career development opportunities Higher education opportunities, educational leave, and tuition reimbursement May qualify for the Public Service Loan Forgiveness Program (PSLF) May receive overtime holiday or shift differential pay
• May receive physical fitness leave

TO APPLY

Submit a NMJB Application or NMJB Resume Supplemental Form and Resume, in addition to proof of education to:

Email:

metrjobs-grp@nmcourts.

gov Mailing address:

BCMC Human Resources Division 401 Lomas NW Albuquerque, NM 87102 Fax No.: (505) 222-4823 Proof of Education is required.

EQUAL OPPORTUNITY

EMPLOYER