Senior Office Assistant - English & Humanities

Senior Office Assistant -

English & Humanities Category:

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English and Humanities Locations:

Poughkeepsie, NY Posted:

Dec 9, 2025

Closes:

Open Until Filled Type:

Full-time Position ID:

195514

Share About Dutchess Community College:

Located in the heart of New York's beautiful and historic mid-Hudson Valley, just 90 minutes north of New York City, Dutchess Community College (DCC) is one of 64 colleges within the State University of New York, the largest comprehensive public higher education system in the country. DCC's strategic direction is guided by four lenses through which we view our work: Students. Learning. Community. Growth. We are committed to respecting individuality, embracing diversity, being "student-ready," partnering with and serving our community inclusively. The College welcomes and seeks to grow pools of prospective employees who share and are anxious to support the institution's core values: Excellence. Collaboration. Engagement. Equity. Innovation.

Job Description:

SUMMARY:

This is a mid-level position responsible for providing secretarial and clerical support services to a unit or department. While actual duties may vary according to each unit's needs, the incumbent primarily provides skilled keyboarding services in addition to a range of clerical support functions. The position differs from Office Assistant in that the services it provides tend to be broader and more complex. Typically, the incumbent may work for a satellite office, providing some administrative support to a unit leader, or limited supervision to another clerical support position. The incumbent may be expected to be more familiar with polices relating to the administration of the county or the department. The position differs from Supervising Office Assistant in that any supervision exercised tends to be limited and over a much smaller unit. The work is performed under general departmental guidelines, with some input in the development of unit related procedures in relation to record keeping and support procedures. Supervision may be exercised over the work of lower level employees, including the assignment and review of work and scheduling for coverage.

TYPICAL WORK ACTIVITIES

Typical work activities for incumbents in this title include those listed below in addition to those work activities performed by lower level clerical support titles. They are indicative of the level and types of activities performed by incumbents in this title. They are not meant to be all inclusive and do not preclude a supervisor from assigning activities not listed which could reasonably be expected to be performed by an employee in this title. Performs clerical support functions for a unit or satellite office, including skilled keyboarding, reception, record maintenance, and database management; Prepares reports or summations concerning unit's or program's activities; Takes minutes and prepares summary notes for unit meetings; Prepares and maintains manual covering unit procedures, standards and operations; Processes records for unit including such activities as checking for compliance with accepted procedures, transposing or disseminating information, logging records or coordinating the scheduling of appointments; May supervise or provide direction to another clerical employee.

FULL PERFORMANCE KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of office practices necessary for interacting with staff and the public, expediting unit work, filing and retrieving information and revising office procedures to provide for maximum efficiency; Knowledge of software packages for word processing to produce a variety of information and for data base management and spreadsheets to track information; Knowledge of grammar, spelling, punctuation and required formats necessary to recognize and correct such errors in correspondence, reports and records; Knowledge of arithmetic to verify calculations and report on unit's work activities; Skill in operating office automation equipment to produce work accurately and efficiently; Ability to take minutes and prepare summary notes; Ability to train employees in departmental procedures and guidelines; Ability to organize, maintain and extrapolate information from records; Personal characteristics necessary to perform the duties of the position; Physical condition commensurate with the demands of the position.

Requirements:

MINIMUM QUALIFICATIONS

Graduation from high school or possession of a high school equivalency diploma

AND:

Two years of full-time clerical work experience, which involved keyboarding.

NOTE:

College education may be substituted for the required experience for up to two years with thirty credit hours being equivalent to one year of experience.

SPECIAL REQUIREMENTS

Candidates must indicate keyboarding ability; i.e., courses in keyboarding or keyboarding work experience.

Additional Information:

The Senior Office Assistant is a Civil Service competitive title, Grade 8. This is a Full-time, permanent position at 35 hours per week with the schedule of Monday - Friday 9am - 5pm. Appointment will be Provisional pending the results of a civil service examination.

PLEASE NOTE

We have been notified that the open competitive and interdepartmental promotion exams for Senior Office Assistant will be held on February 28, 2026. In order to take this exam, you MUST apply by January 9, 2026.

Please visit https:

//www.dutchessny.gov/jobs and select current exams for more information. Classification /

Salary Classification:

CSEA Salary:

$43,408. DCC is an AA/EOE employer. Dutchess Community College (College) as part of The State University of New York, in its continuing effort to seek equity in education and employment, and in support of federal and state anti-discrimination legislation, has adopted a policy to provide an educational and employment environment free from unlawful discrimination on the basis of race, color, national origin, religion, creed, age, sex, sexual orientation, disability, gender identity, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction.

Application Instructions:

To be considered please submit an online application, resume and cover letter electronically by clicking on the

APPLY NOW

button below. All required documents must be uploaded in order for your application to be reviewed and considered. Please click here to login to check/edit your profile or to upload additional documents. Please click

CONTACT US

if you need assistance applying through this website. In order to be considered for this position your will also need to complete the Examination or Employment Application . This application is used to apply for a civil service examination or job opening that has been announced. The candidate should read the examination or recruitment announcement prior to completing this application to determine the required minimum qualifications for the position. Please read the instructions carefully. Further information can be found under "General Exam Info" and "Important Exam Info" under Dutchess County Department of Human Resources. Dutchess Community College is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. Applications from minorities, veterans, the disabled and all others are encouraged (AA/EOE). Frequently Asked Questions (FAQs) Powered by