Probate Court Clerk

Salary :

$33,852

Job Posted Until:

7/6/2026 @ 4 pm

GENERAL DESCRIPTION

The purpose of this position is to assist the public in matters dealing with probate issues including but not limited to estates, trust, conservatorships, guardianships, mental health/chemical dependency among other things. Recording marriage licenses and performing marriage ceremonies is another large aspect of this job position. This job requires confidentiality due to handling mental health paperwork. Primary function will be all aspects of marriage license. All employees work at the pleasure of the probate judge.

ESSENTIAL JOB DUTIES

To perform this job successfully, an individual must be able to perform the essential job duties satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the duties herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out but may be considered incidental in the performance of this job.

• Data entry for all estates and keeps all data current in Court Software (CMS).
• Calculates all fees pertaining to marriage licenses issued.
• Is responsible for assisting the public with marriage license applications and issuance.
• Constructs letters, bills, receipts, etc. to the public and attorneys as needed.
• Maintains and manages scheduling of appointments.
• Assists the public and attorneys by phone and in person.
• Serves as the main contact of the Probate office, taking marriage license information, answering the phone, responding to emails, assisting in title searches, locating files, and making copies. Maintains the security of all probate files.
• Enters data of old marriage license records.
• Is responsible for retaining proof of legal ads in local newspaper as they pertain to creditors and debtors.
• Processes and enters data for creditors and debtors of estates. Provides proof of receipts to creditors and debtors.
• Processes and maintains mental health records and keeps them secure.
• Balances and records the petty cash drawer daily.
• Maintains confidentiality.
• Performs marriage ceremonies, as needed.
• Assists the Probate Judge with daily tasks.
• Schedules meetings and appointments for the Probate Judge and records key information during meetings, when needed.
• Orders office supplies when necessary and maintains stock of office supplies.
• Enters estate inventories into CMS with accuracy.
• Prepares paperwork and creates filing systems.
• Collects paperwork for Estates, Guardianships and Marriage's from the public. Records, files, and scans documents in a timely manner.
• Completes daily deposits for the Treasurer's office.
• Sends notices to creditors for local newspaper ads weekly.
• Creates accurate monthly reports to the SC Court Administration.
• Performs other related duties as assigned by the probate judge and/or other supervisor(s).