Deputy Clerk of Circuit Court II /Land Records and Deeds

Position Information Working Title of Vacant Position Deputy Clerk of Circuit Court II /Land Records and Deeds Job Type Full Time Posting Type Public Number of Vacancies 1 Department

CIRCUIT COURT CLERK

Division

CIRCUIT COURT CLERK

Requisition Number 2026313 Number of hours worked per week 40 hours Work Schedule 8:00 am

• 5:00 pm Monday

• Friday NOTE:

  Compressed Schedule is offered Work Site Location Chesapeake, VA Position Driving Requirement O
• Occasional Pay Grade GE06 Pay Basis Semi-Monthly Advertised Salary Based on experience and qualifications Job Description Deputy Clerk II is preferrable to have Land Record experience and knowledge of land record terminology Deputy Clerk II will start with land records and deeds and eventually could be cross trained for other divisions.

Deputy Clerk II is responsible for a variety of administrative tasks in support of the circuit court functions, which includes indexing and recording documents such as deeds, deeds of trust into the court's automated system and processing the relevant documents. This class is responsible for verifying and researching land records, entering data, processing documents, retrieving information, collecting fees, maintaining cash drawer, receiving, screening and responding to a variety of inquiries by telephone, in person and providing assistance to banks, title companies, attorneys, the general public, and various city departments (i.e. city assessor, economic development, public works city attorney planning, public utilizes).This class is responsible for marriage licenses filing, land records, and notaries, copying, and scanning plats and other documents. The class works within a general outline of work to be performed; develops work methods and sequences under general supervision. This will allow our supervisor to manage effectively, efficiently for the Clerk's office, and have back up which will allow continuation to operate seamlessly with confidence and security. Deputy Clerk II must multitask in order to be able to start and stop what they are doing. Deputy Clerk II involves entering various data and involving organizing and maintaining information into Logan Systems and accessing various city applications. Responsible for researching guidelines, departmental records and updating cases correctly. Tasks but not limited to; deeds processing (responses, request and scanning), receipt copy accounts, daily mailouts, DD214, e-filing, land record and deeds, and notaries. Prepares reports, correspondence, forms and other legal documents as required, including filing and scanning documents appropriately. Receive, distribute, and process incoming mail and prepare outgoing documents for postal service. Must be able to work with customers whether in person, telephone or written correspondence requests. Customer service is a must, multitasking, and attention to details to avoid work performance errors. Deputy Clerk II develops work methods and sequences under general supervision. Must remember Circuit Court is the Keeper of the Record Required Qualifications

VOCATIONAL/EDUCATIONAL REQUIREMENT

Requires an associate's degree or any equivalent combination of education and court experience or a closely related field.

EXPERIENCE REQUIREMENT

In addition to satisfying the vocational/education standards, this class requires a minimum of two years of related, full-time equivalent experience.

SPECIAL REQUIREMENTS

Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties. Preferred Qualifications Land record and deed experience. Our land records and deeds are digitized to assist our customers. Associates Arts degree or any related work background. Able to work with customers to do computer research and analysis. Must be efficient in keying, indexing or typing accurately minimum 60 wpm. Computer proficiency is preferred, multitasking, and attention to details is a must. Posting Detail Information Job Open Date 07/01/2026 Job Close Date Open Continuous Yes Special Instructions to Applicants The City of Chesapeake's Department of Human Resources is serving as an advertising agent for this vacancy. Screening and selection will be handled by the Circuit Court Clerk. Questions concerning the requisition or application status should be directed to the Circuit Court Clerk by calling 757-382-3000. ADA Checklist Overall Physical Strength Demands Overall Physical Strength Demands L=Light

• Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. Physical Demands C = Continuously
• 2/3 or more of the time. F = Frequently
• From 1/3 to 2/3 of the time. O = Occasionally
• Up to 1/3 of the time. R = Rarely
• Less than 1 hour per week. N = Never
• Never occurs. Standing Frequently
• From 1/3 to 2/3 of the time. Sitting Continuously
• 2/3 or more of the time. Walking Frequently
• From 1/3 to 2/3 of the time. Lifting Frequently
• From 1/3 to 2/3 of the time. Lifting Amount Exerting up to 20 lbs Carrying Frequently
• From 1/3 to 2/3 of the time. Carrying Weight Exerting up to 20 lbs Pushing/Pulling Occasionally
• Up to 1/3 of the time. Pushing/Pulling Weight Exerting up to 20 to 50 lbs Reaching Frequently
• From 1/3 to 2/3 of the time. Handling Continuously
• 2/3 or more of the time. Fine Dexterity Rarely
• Less than 1 hour per week. Kneeling Occasionally
• Up to 1/3 of the time. Crouching Frequently
• From 1/3 to 2/3 of the time. Crawling Occasionally
• Up to 1/3 of the time. Bending Continuously
• 2/3 or more of the time. Twisting Frequently
• From 1/3 to 2/3 of the time. Climbing Occasionally
• Up to 1/3 of the time. Balancing Rarely
• Less than 1 hour per week. Vision Continuously
• 2/3 or more of the time. Hearing Continuously
• 2/3 or more of the time. Talking Frequently
• From 1/3 to 2/3 of the time.

Foot Controls N = Never Machines, Tools, Equipment and Work Aids Used none Protective Equipment Required masks Health and Safety D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never Mechanical Hazards N = Never Chemical Hazards S = Seasonally Electrical Hazards N = Never Fire Hazards N = Never Explosives N = Never Communicable Diseases S = Seasonally Physical Danger or Abuse N = Never Other S = Seasonally If Other, Description Covid-19, bomb threats Environmental Factors D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never Dirt and Dust S = Seasonally Extreme Temperatures S = Seasonally Noise and Vibration N = Never Fumes and Odors S = Seasonally Wetness/Humidity N = Never Darkness or Poor Lighting N = Never Primary Work Location Office Environment Non-Physical Demands C = Continuously

• 2/3 or more of the time. F = Frequently
• From 1/3 to 2/3 of the time. O = Occasionally
• Up to 1/3 of the time. R = Rarely
• Less than 1 hour per week. N = Never
• Never occurs. Time Pressures Continuously
• 2/3 or more of the time. Emergency Situations Occasionally
• Up to 1/3 of the time. Frequent Change of Tasks Continuously
• 2/3 or more of the time. Irregular Work Schedule/Overtime Occasionally
• Up to 1/3 of the time. Performing Multiple Tasks Simultaneously Continuously
• 2/3 or more of the time. Working Closely with Others as Part of a Team Frequently
• From 1/3 to 2/3 of the time. Tedious or Exacting Work Continuously
• 2/3 or more of the time. Noisy/Distracting Environment Continuously
• 2/3 or more of the time. Other Continuously
• 2/3 or more of the time.

If Other, Description Telephones and customers Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s) No Professional References Professional References Please provide contact information for professional references. Minimum Requests 2 Maximum Requests 4