Deputy Clerk of Circuit Court II-(Administrative, Pre-courtroom)

Position Information Working Title of Vacant Position Deputy Clerk of Circuit Court II

• Administrative, Pre-courtroom) Job Type Full Time Posting Type Public Number of Vacancies 4 Department

CIRCUIT COURT CLERK

Division

CIRCUIT COURT CLERK

Requisition Number 2026124 Number of hours worked per week 40 Work Schedule 8:00 AM

• 5:00 PM Monday

• Friday NOTE:

  Compressed schedule is offered as an option. Work Site Location Chesapeake, VA Position Driving Requirement O
• Occasional Pay Grade GE06 Pay Basis Semi-Monthly Advertised Salary Salary Based on Qualifications Job Description The Deputy Clerk II will start in the criminal division and expected to be cross trained for the courtroom.

This class is responsible for preparing all necessary paperwork to reflect the judge's orders and probation violations in criminal proceedings. This will allow our criminal supervisors to manage effectively, efficiently for the Clerk's office, and have back up which will allow continuation to operate seamlessly with confidence and overall security. Deputy Clerk II must multitask in order to be able to start and stop what they are doing. The Deputy Clerk II must have extensive knowledge preferably court experience but will train prior general or juvenile domestic courtroom experience. Other tasks but not limited to include researching guidelines and composing and typing a variety of routine documents. This class involves organizing and maintaining departmental records and updating the case management (CCMS) and financial management systems (FAS). The class works within a general outline of work to be performed; develops work methods and sequences under general supervision. Document authentication of legal documents through the certification process. Preparation of legal papers with accuracy and in accordance with appropriate policies and statutory regulations with a broader skill level. Performs job duties at an advanced level based on circuit court knowledge and experience. Serves in the delivery of court case management support, court financial management support, interface with the judges and administrative support staff, prepare court orders, disseminate court orders and findings, and review and exchange court rulings and documentation with appropriate agencies. Process all judicial documents, including case entry, capias, accurately and timely which affect one's life and liberty. Does jail mail, copy requests, issue subpoenas and subpoena duces tecum and those returned, Commonwealth Attorney subpoenas for witnesses, witness list, letters of representation, payment agreements, front counter customer service including answer phone questions and written requests. Processing front counter cash, credit cards, and other duties assigned. Entering new cases i.e., lower courts and certified cases appeals Required Qualifications

VOCATIONAL / EDUCATIONAL REQUIREMENT

: Requires an associate's degree or any equivalent combination of education and court experience or a closely related field.

EXPERIENCE REQUIREMENT

: In addition to satisfying the vocational/education standards, this class requires a minimum of two years of related, full-time equivalent experience.

SPECIAL CERTIFICATIONS AND LICENSES

: None

SPECIAL REQUIREMENTS

: Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Preferred Qualifications Circuit (CC), General District (GDC) or Juvenile Domestic Relations (JDR) experience Attention to detail in order to avoid critical mistakes and has judgment with extraordinary consistency, including managing competing priorities. Capable of cross-training within the criminal and civil divisions. Customer-relations with court related background Extensive experience all Microsoft products include Excel Technology including CCMS and FAS knowledge Ability to draft legal documents Accurately able to multi-task at a high volume Experienced in handling confidential paperwork Customer-relations with court related background Accurately able to multi-task at a high volume Experienced in handling confidential paperwork Fast Paced working environment Experience in coordinating with team staff members Experience with Data Base Systems Posting Detail Information Job Open Date 03/13/2026 Job Close Date Open Continuous Yes Special Instructions to Applicants The City of Chesapeake's Department of Human Resources is serving as an advertising agent for this vacancy. Screening and selection will be handled by the Circuit Court Clerk. Questions concerning the requisition or application status should be directed to the Circuit Court Clerk by calling 757-382-3000. ADA Checklist Overall Physical Strength Demands Overall Physical Strength Demands L=Light

• Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. Physical Demands C = Continuously
• 2/3 or more of the time. F = Frequently
• From 1/3 to 2/3 of the time. O = Occasionally
• Up to 1/3 of the time. R = Rarely
• Less than 1 hour per week. N = Never
• Never occurs. Standing Frequently
• From 1/3 to 2/3 of the time. Sitting Continuously
• 2/3 or more of the time. Walking Occasionally
• Up to 1/3 of the time. Lifting Occasionally
• Up to 1/3 of the time. Lifting Amount Exerting up to 20 lbs Carrying Frequently
• From 1/3 to 2/3 of the time. Carrying Weight Exerting up to 10 lbs Pushing/Pulling Occasionally
• Up to 1/3 of the time. Pushing/Pulling Weight Exerting up to 20 lbs Reaching Continuously
• 2/3 or more of the time. Handling Continuously
• 2/3 or more of the time. Fine Dexterity Continuously
• 2/3 or more of the time. Kneeling Occasionally
• Up to 1/3 of the time. Crouching Occasionally
• Up to 1/3 of the time. Crawling Occasionally
• Up to 1/3 of the time. Bending Frequently
• From 1/3 to 2/3 of the time. Twisting Frequently
• From 1/3 to 2/3 of the time. Climbing Occasionally
• Up to 1/3 of the time. Balancing Continuously
• 2/3 or more of the time. Vision Continuously
• 2/3 or more of the time. Hearing Continuously
• 2/3 or more of the time. Talking Frequently
• From 1/3 to 2/3 of the time.

Foot Controls N = Never Machines, Tools, Equipment and Work Aids Used No Protective Equipment Required Face Masks with Corvid-19 Health and Safety D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never Mechanical Hazards N = Never Chemical Hazards M = Several Times Per Month Electrical Hazards N = Never Fire Hazards N = Never Explosives N = Never Communicable Diseases S = Seasonally Physical Danger or Abuse N = Never Other S = Seasonally If Other, Description Corvid-19 and the Flu Environmental Factors D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never Dirt and Dust M = Several Times Per Month Extreme Temperatures N = Never Noise and Vibration N = Never Fumes and Odors N = Never Wetness/Humidity S = Seasonally Darkness or Poor Lighting N = Never Primary Work Location Office Environment Non-Physical Demands C = Continuously

• 2/3 or more of the time. F = Frequently
• From 1/3 to 2/3 of the time. O = Occasionally
• Up to 1/3 of the time. R = Rarely
• Less than 1 hour per week. N = Never
• Never occurs. Time Pressures Continuously
• 2/3 or more of the time. Emergency Situations Rarely
• Less than 1 hour per week. Frequent Change of Tasks Continuously
• 2/3 or more of the time. Irregular Work Schedule/Overtime Rarely
• Less than 1 hour per week. Performing Multiple Tasks Simultaneously Continuously
• 2/3 or more of the time. Working Closely with Others as Part of a Team Continuously
• 2/3 or more of the time. Tedious or Exacting Work Continuously
• 2/3 or more of the time. Noisy/Distracting Environment Continuously
• 2/3 or more of the time.

Other If Other, Description Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s) Yes, all the tasks the employees are capable of doing Professional References Professional References Please provide contact information for professional references. Minimum Requests 0 Maximum Requests 4