Fiscal Specialist - Clerk of Courts

Under the direction of the Clerk of Courts, this position provides accounting responsibilities to the Court System; to include management and collection enforcement of the receivables ordered by the Court System and provides assistance/customer service to several county and city departments, state and federal agencies, along with various external agencies, some of which include attorney offices, prison systems, Judges, Judicial staff and the State Court system. Douglas County is an Equal Opportunity and Affirmative Action employer.

FLSA status:

Non-exempt. Full-time based on 37.5 hours per week. 2026 salary grade: $22.92

• 24.

73 per hour Douglas County offers a competitive benefits package including, but not limited, to: Annual wage increase based on eligibility Paid, on-the-job training and advancement opportunities 85% county contribution to health and dental premiums Health Saving Account (HSA) available to all employees enrolled in the county's medical plan, with annual contributions provided by the employer and the health plan Wisconsin Retirement System (WRS

• One of the leading retirement systems in the nation
• Contributions are paid according to current year rates set by Wisconsin Department of Employee Trust Funds (refer to www.

etf.wi.gov for further detail) County paid life insurance policy with coverage equivalent to annual salary (affordable Supplemental, Additional, and Spousal/Dependent life insurance available at employee's expense) Competitive paid time off including vacation, sick time, personal days and holidays Public Student Loan Forgiveness (PSLF) qualifying employer Deputized by the Court to be able to assist in performing the duties of the court as required by statute. Conducts financial functions for the court, using the State provided software (CCAP), which includes issuing and voiding checks, adjustments, monitoring accounts, creating judgements for unpaid fines, conducting research, tracking and accurately entering data. Create wage assignments and upload to the case files and send to the Department of Corrections

• Prison System. Creates and monitors payment plans; entering assessments; bail bond forfeitures; billing for attorney fees. Backup for
• Reviewing and entering employee timecards in the payroll system. Collects court ordered fines and fees using various methods. Researches and submits fines and fees to the Wisconsin Department of Revenue for the Tax Intercept program; sends out notices and letters; researches and resolves issues. Researches and submits fines and fees to the Wisconsin Department of Revenue
• State Debt Collection Agency; sends out notices and letters; works with parties to resolve issues, disputes and recalls. Back up for
• Receiving, records and deposits payments, provides financial insights to the Courts, County and constituents; monitors the bank accounts for NSF's, e-payments and disputes; monitors Allpaid credit card payments for disputes and works with agency to resolve issues. Enters payables in County and State systems; backup for issuing checks from the State system Backup for
• Ensuring accounts are accurate for M/E process and makes correcting adjustments as necessary Dockets and files returned mail. Receives and responds to various correspondence. Provides customer service to internal and external customers. Adheres to the Clerk of Courts policy of confidentiality. Performs other duties as required.
• Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
• High school diploma or equivalent and two-year vocational/technical training in bookkeeping/accounting required
• Two or more years of accounting/bookkeeping/payroll experience preferred, or
• Any combination of education and experience that provides equivalent knowledge, skills, and abilities.
• Job-related experience with legal/court systems preferred.

Required Competencies:

Ability to perform basic level of data analysis including the ability to review, classify, categorize, prioritize and/or reference data, statutes, and/or guidelines and/or group, rank, investigate and diagnose. Ability to display discretion in determining and referencing such established standards to recognize interactive effects and relationships. Ability to provide guidance, assistance and/or interpretation to others, such as co-workers and the public, on how to apply policies, procedures, and standards to specific situations. Ability to utilize a variety of reference, descriptive and/or advisory data and information such as billing statements, invoices, forms, financial statements, journal entries, state statutes, trial balances, technical operating manuals, procedures, guidelines, and non-routine correspondence. Ability to communicate orally and in writing with supervisor, co-workers, all department staff, various federal, state, county and city offices/agencies, attorneys, internal and external customers and the public. Ability to perform addition, subtraction, multiplication, and division; and to calculate percentages and decimals. Interprets instructions furnished in written, oral, diagrammatic or schedule form. Ability to exercise independent judgement to adopt or modify methods and standards to meet variations in assigned objective. Ability to exercise judgement, decisiveness and creativity in situations involving the evaluation of information against measurable or verifiable criteria.

Working Conditions:

This position routinely operates in a professional office environment, and extensively uses standard office equipment such as computers, photocopiers, scanners, and phones. While performing the duties of this job, the employee is occasionally exposed to stressful office environment conditions, and graphic details of crimes or victim impact statements. The employee has the potential to encounter unpredictable and violent clients. The noise level in the work environment is moderate.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this position, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision and ability to adjust focus. Tasks involve the ability to exert light physical effort in sedentary to light work, which may involve some lifting, carrying, pushing and pulling of objects weighting five to ten pounds. Tasks may involve extended periods of time at a keyboard or workstation.

Testing Requirements:

Testing may be administered to assess skills and abilities necessary to perform the essential duties of this position. Structured interview, references and/or background investigation.