Office Manager

Office Manager at Millhouse Howell Landscape Company Office Manager at Millhouse Howell Landscape Company in Birmingham, Alabama Posted in 4 days ago.

Type:

full-time

Job Description:

JOB OVERVIEW

Millhouse Howell Landscape Company is an established landscape contractor seeking a full-time, highly organized, and detail oriented Office Manager to oversee daily administrative operations, accounting functions, and provide human resources support. This role is critical in keeping our leadership and field teams functioning efficiently.

ROLES AND RESPONSIBILITES

Office and Operations Management

• manage daily office operations and serve as the primary administrative point of contact
• coordinate office supplies, service providers, and uniform orders
• manage Dropbox, Google workspace, and Verizon phone lines
• procure and manage technology devices and administrative subscriptions
• support the leadership team with special projects as required Accounting and Bookkeeping Support
• collaborate with CPA and outsourced accounting firm for financial reporting and tax preparation

Accounts Payable:

enter vendor invoices into required platforms and manage approval workflow

Accounts Receivable:

send invoices, manage collections, and follow up on past-due accounts

• complete bank deposits
• send outsourced accounting firm required information to process payroll Recruiting and Onboarding
• post job openings for Division Managers
• manage administrative onboarding and paperwork for new, current, and former employees
• maintain employee files and compliance documentation (I-9, W-4, A-4, etc.) Human Resources Support
• maintain contact with insurance providers as required
• complete annual audits for General Liability and Worker's Compensation

QUALIFICATIONS

• desire to develop professionally with a fast-growing company
• ability to work in person
• 4+ years experience in office management, bookkeeping, and/or business administration
• bachelor's degree preferred
• experience with small business accounting, including the use of QuickBooks
• willingness to learn industry-specific software
• high-level written and verbal communication skills
• keen attention to detail and accuracy in record keeping
• strong organizational skills with ability to prioritize workload and meet deadlines
• ability to work independently and as a problem solver
• positive interpersonal skills and ability to collaborate in a team environment
• proactive mindset with willingness to assist in operational and administrative improvements
• ability to handle confidential information with discretion

COMPENSATION

• this is a full-time position; salary will commensurate with experience and skill level

BENEFITS

• portion of health insurance coverage provided
• 100% coverage of vision, dental, and short-term disability insurance
• 401(k) plan with employer matching (4% after 1 year of employment)
• paid time off