Office Manager

Office Manager Fort Smith, AR Job Details 6 hours ago Qualifications Report writing Microsoft Excel Expense management Writing skills Greeting customers Content editing Mid-level Administrative experience Personnel records management Invoice payment processing Order placement Payroll Office management Managing executive calendars Document management Construction project closeout Travel scheduling Communication skills File organization

Full Job Description Job Duties & Responsibilities:

Compose and/or edit letters, memos, reports, procedures, etc. as required. Prepare and process day-to-day administrative items (i.e. Expense Reports, Timesheets, Personnel Action Reports, etc.) per Supervisor's authorization. Maintain Supervisor's calendar; schedule/confirm meeting dates, arrange travel, hotel, car reservations, etc. Review, code and process invoices for payment through Invoice Router. Work and follow-up with subcontractors/vendors to ensure paperwork submitted is completed timely and in good order. These include but are not limited to: contracts, insurance certificates, lien releases, change orders, and application for payments. Open and prioritize in-coming mail; distribute and/or process those items not requiring supervisor's approval. Organize, file, copy, scan and maintain project documents, personnel files, records and correspondence in paper and/or electronic files. Greet and direct visitors to the project. Order, maintain and issue office supplies. Prepare closeout document binders. Perform additional responsibilities as directed by Supervisor(s).

Job Requirements:

Requires good written and verbal communication skills. Must be able to work with all levels of construction workers as well as on-site subcontractors and management personnel. Efficient computer skills; experience with Excel is a must. Experience with certified payroll a plus.