Administrative Assistant/ Office Manager

Administrative Assistant / Office Manager - Iron Horse Companies Position Summary Iron Horse Companies is seeking a highly organized, energetic, and dependable Administrative Assistant / Office Manager to support our growing team. This role is responsible for keeping daily office operations running smoothly while providing administrative support across multiple departments. The ideal candidate is proactive, detail-oriented, enjoys working with people, and is willing to jump in wherever needed. Every day brings something new, making this an excellent opportunity for someone who thrives in a fast-paced environment. Job Duties & Responsibilities Provide comprehensive administrative support to all staff. Serve as a friendly face welcoming new hires, employees, vendors and clients. Keep the office stocked with supplies and protective equipment for staff. Inventory and issuing of company shirts Manage various office tasks, including sorting mail, creating FedEx shipments, and keeping the workspace tidy. Support management by scheduling meetings, ordering food, and maintaining calendars. Answer phone calls, answer inquiries if possible, and transfer calls appropriately. Assist the hiring team with scheduling interviews, onboarding new employees, new hire paperwork, and ensuring smooth transitions. Run office errands, if necessary Review and approve timecards as well as reimbursements Data entry Maintain and organize company records, including daily filing and data entry. Help coordinate company events, such as team outings, holiday parties, and employee appreciation initiatives. Serve as a morale champion, organizing birthday celebrations and employee shout-outs. Send out company-wide communications, newsletters, and memos to keep the team informed. Willingness to learn and take on new tasks. Jump in wherever needed—every day is different! Job Qualifications 1+ years of experience as an Administrative Assistant preferred. Must have reliable personal transportation. Proven skills in managing inventory. Proficiency in MS Office (Microsoft teams skills are a plus). Excellent communication and interpersonal skills. Problem-solving skills and the ability to make decisions confidently. Exceptional organizational. Benefits Medical, Dental, and Vision Insurance Paid Time Off and Paid Holidays 401(k) with Company Match Career Growth Opportunities Team-Oriented Culture Iron Horse Companies LLC maintains a drug-free workplace, and all employees are subject to pre-employment and ongoing drug testing. If you're an organized and dependable administrative professional looking to grow with a strong and expanding company, apply today.

Pay:

$22.00 - $25.00 per hour

Benefits:

401(k) matching Dental insurance Health insurance Life insurance Paid time off Referral program Vision insurance Application Question(s): Do you have experience managing office supplies, inventory, or company equipment? Are you comfortable answering multi-line phone systems and interacting with employees, vendors, and customers in a professional manner?

Experience:

Administrative Assistant or Office Manager:

2 years (Required)

Work Location:

In person