Office Manager/Bookkeeper

Office Manager/Bookkeeper

FREDERICK ELECTRIC LLC

Glendale, AZ Job Details Full-time $24 - $30 an hour 1 hour ago Benefits Health insurance Dental insurance Paid time off Retirement plan Qualifications Administrative experience QuickBooks Construction Productivity software Office management Process management Cross-functional communication Full Job Description company's success Job Summary Frederick Electric is seeking a highly organized and proactive Office Manager/Bookkeeper to support daily operations, financial tracking, and project coordination for a growing electrical contractor. This role will work closely with company leadership and field teams to ensure jobs are scheduled, billed, and executed efficiently while maintaining strong communication across the organization. The ideal candidate is detail-oriented, comfortable working with construction operations, and capable of managing multiple priorities in a fast-paced environment. This position is critical to the company's success by helping maintain operational structure, financial visibility, and project coordination. Key Responsibilities Office & Operations Management Coordinate daily office operations and administrative processes Maintain accurate records for jobs, invoices, permits, and documentation Support leadership with scheduling, communication, and operational coordination Maintain internal systems such as QuickBooks Online and Contractor Foreman Financial Administration Assist with invoicing and billing processes Track accounts receivable and follow up on outstanding invoices Maintain job cost tracking and documentation Assist with financial reporting for leadership review Monitor unbilled work and assist with job closing processes Hiring & HR Administration Manage hiring workflow including resume screening and interview coordination Post job listings and maintain applicant tracking Support onboarding processes for new employees Maintain employee documentation and HR records Assist with employee handbook updates and compliance Systems & Process Improvement Support implementation and optimization of operational software Identify inefficiencies and help leadership improve workflows Assist with inventory tracking and material management processes Maintain internal operational procedures Qualifications Required Strong organizational and administrative skills Experience working with construction or service-based businesses Proficiency with Microsoft Office / Google Workspace / QuickBooks Online Ability to manage multiple priorities and deadlines Strong communication and coordination skills Preferred Experience with QuickBooks Online Accounts receivable or bookkeeping experience Key Success Metrics Success in this role will be measured by: Reduction in overdue accounts receivable Accurate and timely invoicing Organized project documentation Improved hiring coordination Efficient communication between office and field teams What We're Looking For Frederick Electric is looking for someone who: Takes ownership of their work Communicates clearly with leadership and crews Brings organization and structure to operations Is proactive about solving problems Wants to be part of a growing electrical contractor About This Opportunity This position has become available due to the current Office Manager's transition into a Project Manager role. The individual will remain with the company and will assist with training and knowledge transfer to ensure a seamless handoff of responsibilities.

Pay:

$24.00 - $30.00 per hour

Benefits:

Dental insurance Health insurance Paid time off Retirement plan

Experience:

Office Manager/Bookkeeper:

5 years (Required) Ability to

Commute:

Glendale, AZ 85310 (Required)

Work Location:

In person