Office Administrator

Office Administrator Martin Air Heating and Cooling - 5.0 Mesa, AZ Job Details Full-time $18 - $22 an hour 2 hours ago Benefits Health insurance Paid time off Qualifications Customer communication Office activity coordination Accounting data entry Attention to detail Customer relationship management Office management Full Job Description Office Administrator - HVAC (Family-Owned, 25+ Years)

Location:

1913 N. Rosemont, Mesa, AZ 85205

Job Type:

Full-Time, In-Office About Us We are a family-owned and operated HVAC company with over 25 years of experience in the industry. We're moving into a brand-new office and scaling our team — and we're looking for a sharp, dependable Office Administrator to grow with us. If you thrive in a fast-paced environment, take pride in your work, and want to be part of a family-oriented team, we want to hear from you. About the Role This is a hands-on, high-responsibility position at the center of our daily operations. You'll be the glue between our project managers, technicians, customers, and trade partners — keeping the office organized, the schedule tight, and the jobs moving. HVAC office experience is required.

Responsibilities Daily Operations & Scheduling:

Handle morning overflow and same-day scheduling with project managers Customer scheduling Technician scheduling Schedule and coordinate installations Schedule and coordinate new builds (rough-ins and trim-outs) Schedule crane services (in and out of valley) Set up maintenance agreements via

Housecall Pro Billing, Payments & Data Entry:

Billing on all jobs Ordering metal, units, and parts Paying for metal, units, and parts Paying plumbers, electricians, and crane services Data entry

Estimating & Warranty:

Estimating for project managers Estimating for customers Working with insurance on estimates Warranting units

Team & Customer Relations:

Project manager relations Coordinating with technicians, trade partners, and customers What We're Looking For Prior HVAC office experience (required) Experience with Housecall Pro is a strong plus Strong multitasking, organization, and follow-through Comfortable juggling phones, scheduling, billing, and estimating simultaneously Professional communication with customers, technicians, and project managers Reliable, detail-oriented, and team-focused Benefits Competitive pay and a benefits package currently being finalized — details will be shared during the interview process. Why Join Us Family-owned and operated 25+ years in the HVAC industry Brand-new office in Mesa, AZ Family-oriented team that values its people Growing company with room to scale your career Apply today and join a team that treats you like family.

Pay:

$18.00 - $22.00 per hour

Benefits:

Health insurance Paid time off Application Question(s): Experience in HVAC office or sales?

Experience:

Customer Service:

1 year (Preferred) Ability to

Commute:

Mesa, AZ 85205 (Preferred)

Work Location:

In person