Office Administrator

Office Administrator Mesa, AZ Job Details Full-time 10 hours ago Benefits Paid holidays Health insurance Dental insurance 401(k) Paid time off Vision insurance Opportunities for advancement Qualifications Benefits administration Employee onboarding Record keeping Google Workspace Healthcare benefits management Phone communication Supplier management Catering Slack Compliance audits & assessments Mid-level Event vendor coordination Administrative experience Task prioritization Vendor relationship management Organizational skills Food ordering Productivity software Office management Phone call management Onboarding process management Equipment inventory management 2 years Communication skills Internal audits Office experience Full Job Description Mesa, Arizona | Full-Time | On-Site About Us We are a fast-growing, people-focused staffing company dedicated to delivering exceptional service to both our clients and candidates. With a close-knit team of 20 professionals, we pride ourselves on collaboration, efficiency, and a positive workplace culture. Due to a significant increase in business and continued company growth, we are excited to expand our team and are seeking a proactive and detail-oriented Office Administrator to help support our operations and employees. Position Overview This role is ideal for someone who thrives in a fast-paced environment and enjoys wearing multiple hats. You will play a key role in keeping daily operations running smoothly, supporting internal staff, and ensuring an organized, efficient office environment. Key Responsibilities New Hire Onboarding & Workstation Setup

• Coordinate onboarding logistics for internal team members
• Set up workstations, including computers, phones, email accounts, and system access
• Partner with IT to ensure all systems are properly configured for new hires Employee Benefits Administration & Auditing
• Track employee start and end dates for insurance eligibility
• Enroll employees in health insurance and 401(k) plans through company portals
• Conduct regular audits to ensure compliance with company policies and regulations
• Prepare weekly and monthly reports to support payroll processing Office Operations & Vendor Management
• Manage the main office phone line and provide general front-office support
• Maintain inventory of office supplies, equipment, and snacks
• Coordinate with vendors (IT, phone, internet, etc.) to ensure smooth operations
• Plan and coordinate Team Outings and Company Events
• Organize and celebrate employee birthdays and special occasions
• Purchase decorations and manage office décor, including setup and take down
• Order food and coordinate catering for meetings, events, and celebrations Credentialing Support Assist the credentialing team with collecting and organizing required documents (licenses, certifications, immunizations)
• Track and monitor expiration dates for credentials and notify staff of upcoming renewals
• Support background check and fingerprinting processes
• Maintain accurate and up-to-date records in credentialing databases
• Communicate with employees to ensure timely submission of required documentation Qualifications
• 2+ years of experience in office administration, coordination, or similar role
• Proficiency in Microsoft Office and familiarity with tools like Google Workspace and Slack
• Strong organizational skills with excellent attention to detail
• Effective written and verbal communication skills
• Ability to prioritize tasks and manage multiple deadlines in a fast-paced environment Benefits
• Health, dental, and vision insurance
• 401(k) retirement plan
• Paid time off and holidays
• Opportunities for professional growth and advancement
• Supportive, team-oriented work environment Why Join Us?

As our company continues to grow, this is a great opportunity to grow with us. You'll be an essential part of a collaborative team where your contributions directly impact our success and employee experience. Apply today and be part of our expanding team!