Office Administrator

Description We are looking for an organized and client-focused Office Administrator to join a well-established public accounting firm. This position supports daily office operations while assisting with bookkeeping, tax document coordination, and client communication in a fully onsite environment. The ideal candidate is detail-oriented, comfortable managing multiple priorities, and interested in growing within a services setting. This role offers the opportunity to contribute to a busy, reputable firm that values responsiveness, accuracy, and a balanced team culture.

Responsibilities:

• Coordinate client intake activities, including collecting required forms, following up on missing signatures, and helping keep tax return workflows on schedule.
• Enter basic tax-related information and supporting documents into internal systems with a strong focus on accuracy and completeness.
• Maintain client bookkeeping records by updating account activity, assisting with light accounts payable and accounts receivable tasks, and keeping financial data current.
• Process banking activity in QuickBooks Online by posting transactions, clearing statements, and completing account reconciliations.
• Scan, organize, and upload tax and financial documents into the firm's document management platforms for easy access and secure recordkeeping.
• Support front office operations by answering phones, greeting visitors, coordinating meetings, and assisting with day-to-day administrative needs.
• Manage digital documentation through tools such as Dropbox, DocuSign, and TaxDome to streamline communication and file control.
• Assist the team with office coordination tasks in a paperless environment, ensuring records are organized and client materials are handled efficiently. Requirements
• Experience in office administration, bookkeeping, or client support within a services, accounting, or financial environment.
• Working knowledge of QuickBooks, including transaction entry and bank reconciliation activities.
• Familiarity with accounts payable, accounts receivable, and general bookkeeping support functions.
• Ability to manage document-heavy processes with strong attention to detail and organizational skills.
• Comfortable using Microsoft Office applications, especially Outlook and other core administrative tools.
• Strong communication skills with the ability to interact effectively with clients in person, by phone, and online.
• Availability to work fully onsite in Phoenix, Arizona with flexibility around scheduled hours.
• Exposure to tax preparation software such as Lacerte is helpful but not required.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .