Office Administrator

Office Administrator Concord Servicing - 3.7 Scottsdale, AZ Job Details Full-time 7 hours ago Benefits AD&D insurance Disability insurance Health insurance Dental insurance 401(k) Paid time off Family leave Snacks provided Vision insurance Life insurance Food provided Qualifications Access control systems Office supply management Correspondence management Office activity coordination Maintaining an organized workspace Catering Processing cash transactions Mail distribution Scanning Managing catering events Communication platforms Order shipping Meeting scheduling Check payment processing Internal employee customer service Mail management Office supply ordering Facilities maintenance customer service Mail processing Food ordering Event setup Clean workspace maintenance Courier services Catering event room organization Full Job Description Concord sits at the center of the credit market ecosystem. We provide loan servicing, backup servicing, and capital markets administration for specialty finance lenders, institutional investors, and asset managers. Our clients include originators across fintech, solar, home improvement, equipment finance, and other specialty asset classes. When a lender needs a trusted partner to service their portfolio or a trustee needs real-time reporting, they call Concord. The Office Administrator serves as the operational hub of our Scottsdale fintech office, ensuring day-to-day functions run smoothly across facilities, communications, and employee support. This is a hands-on, non-exempt, full-time role well-suited for someone with 1-2 years of administrative experience who thrives in a dynamic fintech environment and takes pride in keeping people and spaces organized. Requirements Manage office communications including monitoring and routing Slack notifications and general employee requests to the appropriate teams or individuals Order and manage supplies for all U.S. offices; maintain adequate inventory levels and coordinate deliveries Coordinate office lunch and food ordering; manage catering logistics for team meals and special events Process inbound and outbound shipments; sort and distribute correspondence received via Post Office, FedEx, UPS, USPS, and other carriers — a high-volume, time-sensitive responsibility Handle cash processing and create, print, scan, and mail letters of returned payments Schedule and coordinate employee massage appointments and other wellness-related office services Organize guest visits and special events; coordinate internal and external meetings including logistics, catering, and room setup Maintain a clean, organized, and welcoming office environment on a daily basis Update and administer the office badging system; manage employee and visitor access as needed Support the TRP Program and assist with related administrative tasks Make occasional Post Office runs for outgoing mail and packages Assist or coordinate with the facilities team to address office and building maintenance requests Qualifications 1-2 years of experience in office administration, coordination, or a similar support role Familiarity with AI tools and a willingness to leverage them to improve efficiency and streamline day-to-day administrative tasks Strong organizational skills with the ability to prioritize multiple tasks in a fast-paced environment Proficiency in Microsoft Office Suite and Google Workspace; comfort with Slack and other collaboration tools Excellent written and verbal communication skills; professional and service-oriented demeanor Ability to handle confidential information with discretion, including cash processing and sensitive correspondence Reliable, self-motivated, and comfortable working independently with minimal supervision Benefits Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Life Insurance (Basic, Voluntary & AD&D) Paid Time Off (Vacation, Sick & Public Holidays) Family Leave (Maternity, Paternity) Short Term & Long Term Disability Training & Development Free Food & Snacks Wellness Resources