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Office Manager/Administrative Assistant
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Confidential
Tucson, AZ (In Person)
$65,000 Salary, Full-Time
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Job Description
Office Manager/Administrative Assistant Confidential Tucson, AZ Job Details Full-time From $65,000 a year 17 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Life insurance Retirement plan Qualifications Computer operation Computer literacy Executive administrative support Data entry Organizational skills Multi-line phone systems Full Job Description Job Overview We are seeking an energetic and highly organized Office Manager/Administrative Assistant to join our dynamic team. In this vital role, you will be the backbone of our daily operations, ensuring the office runs smoothly and efficiently. Your proactive approach, exceptional organizational skills, and positive attitude will help create a welcoming environment for staff, clients, and visitors alike. This position offers an exciting opportunity to showcase your multitasking abilities while supporting various administrative functions across the organization. Duties Manage front desk operations, greeting visitors and directing them appropriately with professionalism and warmth Answer multi-line phone systems promptly, providing excellent customer service and support to callers Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents and records Handle data entry tasks accurately using tools like Microsoft Office and Google Workspace to update databases and spreadsheets Assist with calendar management, scheduling appointments, meetings, and coordinating events efficiently Support bookkeeping activities using QuickBooks or similar accounting software, including invoicing and expense tracking Provide clerical support such as proofreading documents, preparing correspondence, and managing mail distribution Oversee office supplies inventory, placing orders as needed to ensure smooth daily operations Offer customer support by addressing inquiries professionally via phone or email with excellent phone etiquette Perform general office management duties to enhance productivity and maintain a well-organized workspace Skills Proven experience in office management or administrative roles with strong organizational skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) Familiarity with QuickBooks or other bookkeeping software for basic financial tasks Excellent computer literacy with the ability to navigate multi-line phone systems and data entry platforms Strong clerical skills including proofreading, filing, and document preparation Exceptional time management skills to prioritize tasks efficiently in a fast-paced environment Experience in customer service roles with polished phone etiquette and professional demeanor Personal assistant experience or calendar management skills are highly valued for supporting leadership needs Join us in a role where your organizational expertise makes a real difference! We're committed to fostering a vibrant work environment that values your contributions while offering opportunities for growth. This paid position is ideal for motivated individuals eager to develop their administrative career within a supportive team.