Office Manager

We are looking for an experienced Office Manager to support a luxury residential construction team in Beverly Hills. This long-term contract opportunity is ideal for a highly organized, detail-oriented individual who can keep office operations running smoothly while coordinating project administration, financial documentation, and communication across multiple stakeholders. The role offers a fast-moving environment with meaningful involvement in high-end custom home projects and close partnership with leadership, field teams, vendors, and consultants. This is an onsite position, and they ideal candidate will have previous construction experience.

Responsibilities:

• Oversee daily office operations, front-desk coordination, supply management, and administrative support to maintain an efficient work environment.
• Support project teams by organizing construction records, tracking correspondence, and keeping schedules, meeting notes, and documentation current across active jobs.
• Coordinate invoices, payment requests, reimbursements, and related financial paperwork to help ensure accurate and timely processing.
• Maintain logs for budgets, outstanding costs, change documentation, and other project-related financial records for leadership review.
• Work with subcontractors, consultants, and vendors to collect required forms, payment materials, and supporting documents.
• Assist with change order administration, billing documentation, and status tracking through construction management platforms and shared files.
• Prepare reports, meeting materials, and project updates for executives and project leaders on a regular basis.
• Help monitor document control by organizing drawing sets, specifications, approvals, and archived records in designated systems.
• Provide responsive communication and coordination among field personnel, homeowners, designers, and external partners throughout project activities.