Assistant Office Manager

Assistant Office Manager West Hollywood, CA Job Details Full-time From $26 an hour 1 day ago Benefits Paid holidays Health insurance Dental insurance 401(k) Paid time off Vision insurance Qualifications Website maintenance Website management Google AdWords Healthcare staff management Operations management Insurance verification Electronic health records (EHR) management Achieving HIPAA compliance Vendor management Inventory management Maintaining patient confidentiality Online advertising HIPAA Reproductive endocrinology Clinic experience Mid-level Patient service Customer inquiry handling Medical scheduling Administrative experience Social media platforms Supervising experience Medical records Team management Medical billing Office management Managing patient records Leadership Medical terminology 2 years Communication skills

Full Job Description About Us:

We are a compassionate and patient-focused fertility clinic dedicated to helping individuals and families achieve their dreams of parenthood. Our team provides advanced reproductive care in a supportive and respectful environment.

Position Overview:

We are seeking a highly organized and motivated Assistant Office Manager to support daily clinic operations. This role is ideal for someone with strong administrative skills, healthcare experience, and the ability to support basic online marketing efforts to help grow the practice.

Key Responsibilities:

Assist the Office Manager with daily administrative and operational tasks Oversee front desk activities, including patient scheduling and check-in/check-out Ensure excellent patient experience and handle inquiries professionally Support staff coordination, scheduling, and workflow efficiency Maintain accurate patient records and ensure HIPAA compliance Manage office supplies, inventory, and vendor coordination Assist with billing, insurance verification, and financial processes Help implement office policies and procedures Support online marketing efforts , including: Managing social media accounts Assisting with website updates and content Coordinating online reviews and patient feedback Supporting digital advertising or outreach campaigns Qualifications (Required): Prior experience in an OB-GYN or fertility clinic is

REQUIRED

Minimum 2+ years of administrative or office management experience in a healthcare setting Strong organizational and multitasking skills Excellent communication and interpersonal abilities Familiarity with medical terminology and electronic health records (EHR) systems Knowledge of insurance verification and billing processes Basic understanding of social media and online marketing tools Ability to handle sensitive situations with professionalism and confidentiality

Preferred Qualifications:

Supervisory or team leadership experience Experience in reproductive endocrinology or IVF practices Experience with digital marketing platforms (Google Ads, social media, etc.)

Benefits:

Competitive salary Health, dental, and vision insurance Paid time off and holidays Supportive and collaborative work environment How to

Apply:

Please submit your resume and a brief cover letter outlining your experience and interest in the role

Pay:

From $26.00 per hour

Benefits:

401(k) Health insurance Paid time off

Work Location:

In person