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Office Manager
Job
EDJOIN
Fresno, CA (In Person)
Full-Time
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Job Description
Office Manager at Golden Charter Academy Print Application Deadline 12/8/2026 11:55 PM Pacific Date Posted 6/8/2026 Contact Mai Lee (559) 931-3976 Number of Openings 1 Salary Pay Range 20.00
- 30.
JOB DUTIES/ RESPONSIBILITIES
- Supervise office staff by assigning tasks, providing training, and ensuring efficient and professional operations.
- Supervise the After School Coordinator; provide support in the planning and operations of the After School Program
- Provide administrative support to school leadership, including scheduling, communications, and coordinating daily activities.
- Serve as the primary front desk contact, welcoming visitors, answering phones, and directing inquiries in a courteous manner.
- Maintain organized filing systems and ensure student and school records are accurate, confidential, and up to date.
- Handle general clerical tasks such as copying, scanning, data entry, mail distribution, and ordering office supplies.
- Coordinate communication between the school, families, and community, including managing announcements and scheduling meetings.
- Ordering supplies for classrooms, students, and staff to ensure all departments have the necessary materials.
- Arrange transportation logistics for student trips and school/staff events.
- Assist with compliance tasks by tracking attendance, enrollment data, and preparing reports for audits or reviews.
- Maintains organized records of all school-related contracts and official documents to ensure compliance and accessibility.
- Oversees and ensures timely and accurate submission of school compliance reports and documentation in accordance with regulatory requirements.
- Maintain a safe and orderly office environment by enforcing visitor procedures and supporting school safety protocols.
- Performs other duties as assigned by their supervisor.
REQUIRED SKILLS & ABILITIES
- Strong verbal and written communication skills, with the ability to communicate clearly and professionally with staff, families, and community members.
- Proficient typing skills, with a minimum speed of 60 words per minute.
- In-depth understanding of office management practices, procedures, and tools to ensure smooth and efficient operations.
- Exceptional interpersonal skills with a focus on providing outstanding customer service in a school setting.
- Highly organized with strong attention to detail, ensuring accuracy in tasks and documentation.
- Effective time management skills with a consistent ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Proficiency in using office software and technology, including Google Workspace (Docs, Sheets, Calendar) and student information systems or databases.
- Ability to handle sensitive information with discretion, maintaining confidentiality in all matters related to students, staff, and school operations.
- Problem-solving and critical thinking skills, with the ability to anticipate needs, resolve issues quickly, and support smooth daily operations.
EDUCATION AND EXPERIENCE
- High-school diploma or equivalent; supplemented by college-level business coursework and two (2) years of progressive secretarial experience. Additional education may substitute for some experience.
- At least three (3) years of clerical work experience OR at least three (3) years of work experience in a field related to the company preferred.
JOB DUTIES/ RESPONSIBILITIES
- Supervise office staff by assigning tasks, providing training, and ensuring efficient and professional operations.
- Supervise the After School Coordinator; provide support in the planning and operations of the After School Program
- Provide administrative support to school leadership, including scheduling, communications, and coordinating daily activities.
- Serve as the primary front desk contact, welcoming visitors, answering phones, and directing inquiries in a courteous manner.
- Maintain organized filing systems and ensure student and school records are accurate, confidential, and up to date.
- Handle general clerical tasks such as copying, scanning, data entry, mail distribution, and ordering office supplies.
- Coordinate communication between the school, families, and community, including managing announcements and scheduling meetings.
- Ordering supplies for classrooms, students, and staff to ensure all departments have the necessary materials.
- Arrange transportation logistics for student trips and school/staff events.
- Assist with compliance tasks by tracking attendance, enrollment data, and preparing reports for audits or reviews.
- Maintains organized records of all school-related contracts and official documents to ensure compliance and accessibility.
- Oversees and ensures timely and accurate submission of school compliance reports and documentation in accordance with regulatory requirements.
- Maintain a safe and orderly office environment by enforcing visitor procedures and supporting school safety protocols.
- Performs other duties as assigned by their supervisor.
REQUIRED SKILLS & ABILITIES
- Strong verbal and written communication skills, with the ability to communicate clearly and professionally with staff, families, and community members.
- Proficient typing skills, with a minimum speed of 60 words per minute.
- In-depth understanding of office management practices, procedures, and tools to ensure smooth and efficient operations.
- Exceptional interpersonal skills with a focus on providing outstanding customer service in a school setting.
- Highly organized with strong attention to detail, ensuring accuracy in tasks and documentation.
- Effective time management skills with a consistent ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Proficiency in using office software and technology, including Google Workspace (Docs, Sheets, Calendar) and student information systems or databases.
- Ability to handle sensitive information with discretion, maintaining confidentiality in all matters related to students, staff, and school operations.
- Problem-solving and critical thinking skills, with the ability to anticipate needs, resolve issues quickly, and support smooth daily operations.
EDUCATION AND EXPERIENCE
- High-school diploma or equivalent; supplemented by college-level business coursework and two (2) years of progressive secretarial experience. Additional education may substitute for some experience.
- At least three (3) years of clerical work experience OR at least three (3) years of work experience in a field related to the company preferred.
PHYSICAL REQUIREMENTS
- Must possess the physical, mental, and emotional stamina necessary to effectively carry out the responsibilities of the role.
- Ability to move throughout the office and school campus as needed for extended periods of time.
- Must be able to sit for prolonged periods while working at a computer or desk
- Ability to occasionally lift and carry up to 15 pounds of materials, supplies, or equipment.
PHYSICAL REQUIREMENTS
- Must possess the physical, mental, and emotional stamina necessary to effectively carry out the responsibilities of the role.
- Ability to move throughout the office and school campus as needed for extended periods of time.
- Must be able to sit for prolonged periods while working at a computer or desk
- Ability to occasionally lift and carry up to 15 pounds of materials, supplies, or equipment.