Office Administrator

Office Administrator at Big Shot Pictures Office Administrator at Big Shot Pictures in Huntington Park, California Posted in about 23 hours ago.

Type:

full-time

Job Description:

Office Administrator - Big Shot Pictures | Los Angeles Big Shot Pictures is a next-generation animation company building the franchises of tomorrow. We take a digital-first approach to everything we do - from storytelling to tooling - creating worlds that extend across film, games, streaming, and beyond. Backed by Sony Pictures and top-tier investors, we operate like a startup with real scale and ambition. About This Role We're looking for a proactive, detail-oriented Office Administrator to own our LA headquarters end-to-end. This is a high-visibility role for someone who thrives in fast-paced, high-expectation environments and is comfortable working directly alongside founders and executive leadership. If you enjoy owning an office completely - people, budget, facilities, and culture - this role offers both impact and stability. Required onsite 4 days a week, with occasional Fridays as needed. Who We're Looking For The ideal candidate is a go-getter with a positive attitude who believes no job is too small or too big. You show up ready to take on whatever the day brings - whether that's preparing a boardroom for a high-stakes meeting or making sure the kitchen is stocked before anyone notices it isn't. You take pride in the details, you move fast without cutting corners, and you make the people around you feel taken care of. If you thrive on ownership and love being the person everyone counts on, this role is for you. What You'll Do Own day-to-day office operations - facilities, vendors, building management, and everything in between Support executive and board meetings and VIP visits - space readiness, catering, access, and logistics Manage building access credentials for employees and visitors Keep kitchens, common areas, and the lobby polished, stocked, and welcoming at all times Manage the office budget, invoices, and vendor costs in partnership with Finance Handle swag sourcing, inventory, and fulfillment for employees and events Partner with People & Culture on cultural programming, team events, and office initiatives Serve as the onsite IT partner for office technology, AV, and equipment Ensure compliance with lease terms, safety regulations, and security protocols Requirements 3-5 years of experience in office administration or professional services operations Proven leadership experience managing multi-functional teams Strong financial acumen, including budgeting and expense oversight Experience supporting executive stakeholders including calendar management Facilities or office management experience in a professional services environment Exceptional judgment, discretion, and interpersonal skills Ability to thrive in a fast-paced, high-accountability setting Proactive team player and collaborator Strong multitasker with the ability to handle high volumes of work under tight deadlines Organized with exceptional time-management skills