Office Manager

Description We are looking for an organized and detail-oriented Office Manager to join our team in Laguna Beach, California. This is a Contract to permanent position that offers the opportunity to manage essential administrative and operational functions in a dynamic environment. The ideal candidate will excel in both administrative tasks and digital systems management, contributing to the smooth functioning of our office.

Responsibilities:

• Design and produce weekly bulletins using Adobe InDesign.
• Maintain and update parish records, including documentation for baptisms, weddings, and funerals.
• Coordinate logistics for special events, ensuring effective communication with relevant stakeholders.
• Provide support for leadership meetings, including preparing agendas and managing follow-ups.
• Oversee payroll processing and ensure accurate financial workflows.
• Manage the online giving system and maintain structured digital filing systems.
• Administer and oversee Google Workspace, calendars, and operational reporting.
• Update and maintain the website's architecture and content calendar.
• Facilitate digital outreach efforts to engage the parish community.
• Order and manage office supplies to ensure smooth day-to-day operations. Requirements
• Proven experience in administrative office management.
• Proficiency in Adobe InDesign and other design tools.
• Familiarity with maintaining records for events such as baptisms and weddings.
• Strong organizational skills for coordinating meetings and logistics.
• Experience with payroll processing for small teams.
• Knowledge of managing online giving systems and financial workflows.
• Proficiency in using Google Workspace for operational tasks.
• Ability to maintain structured digital filing systems and update content calendars.

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