Office Manager - LG MedOnc

Office Manager - LG MedOnc Pacific Cancer Care - 4.5 Los Gatos, CA Job Details Full-time $25.50 - $39.42 an hour 1 day ago Benefits Health insurance Dental insurance Paid time off Vision insurance Paid sick time Qualifications CAPM Collaborate with healthcare professionals OSHA (regulatory compliance area) Employee onboarding Record keeping Microsoft Excel Healthcare resource management Accreditation standards (regulatory compliance area) Electronic health records (EHR) management Achieving HIPAA compliance Vendor management PMP Managing healthcare operations budgets Workflow management (operations management method) Maintaining patient confidentiality Regulatory compliance Associate's degree in Business Administration Improving operational efficiency Patient service Medical scheduling Administrative experience High school diploma or GED Team development Medical administrative support Supervising experience Policy & process development Quality assurance Continuous improvement Team management Certified Administrative Professional Quality improvement Conflict management Mentoring Data entry Recruiting Front desk Healthcare team management Budget management in healthcare Business Administration Healthcare policy development Productivity software Office management Senior level Onboarding process management Business Associate's degree Escalation handling Leadership Communication skills Staffing management Overseeing training Staff development Performance evaluation Full Job Description Pacific Cancer Care has provided superior care for patients for nearly 50 years. We make every patient our priority. We are a family here at PCC, each member of the team cares deeply, often for a very personal reason, and that means a lot to our patients Why Join Us? Our team values the work components of every member to create a culture of people helping people and making a difference in our lives and those we serve.

Job Description:

A Pacific Cancer Care (PCC) Office Manager is a frontline administrative leader & working supervisor who is responsible for overseeing the day-to-day operations of a medical or administrative office, ensuring compliance, efficiency, and alignment with the organization's mission and regulatory standards.

Key Responsibilities Operational Leadership:

Oversee the daily operations of the office, manage a team of administrative staff, and coordinate workflow to ensure smooth functioning.

Liaison Role:

Serve as a key communication link between medical staff and the PCC Practice Administrator/CEO, addressing concerns and facilitating collaboration.

Compliance & Records:

Maintain accurate, up-to-date records and documentation, ensuring adherence to medical staff bylaws, accreditation, and regulatory requirements.

Policy & Process Development:

In collaboration with PCC Leadership, develop and implement policies, procedures, and processes to streamline operations and improve efficiency.

Medical Staff Support:

Provide day-to-day guidance and support to medical staff.

Budget & Resource Management:

Manage office budgets and resources, ensuring responsible and efficient use of funds.

Staff Development:

Lead recruitment, training, performance evaluations, and mentoring of administrative and support staff.

Conflict Resolution:

Handle escalated issues or conflicts within the administrative shared services staff, working to resolve them and maintain positive relationships. Effectively escalate clinically related issues/conflicts to the Practice Administrator/CEO.

Quality & Continuous Improvement:

Promote a culture of quality assurance and continuous improvement, identifying and implementing operational enhancements.

Representation:

Present updates and reports at organizational meetings, representing Los Gatos- Medical Oncology's interests and achievements.

Registration & Scheduling:

Supports day-to-day operations by registering and scheduling patients/patient appointments in a timely manner. Provides cross-coverage at Reception. Serves as a subject matter expert and effectively onboards/trains new allied health staff members. Skills & Competencies Administrative & project management experience, including coordinating staff, managing budgets, and overseeing operations. Microsoft Office proficiency (Word, Excel, PowerPoint) for documentation, reporting, and presentations. Communication skills — written, verbal, and interpersonal — to liaise with clinical, administrative, and patient-facing teams. Conflict management and time management to handle multiple priorities in a fast-paced environment. Computer skills for EMR/Onco-EMR systems, vendor coordination, and data entry. Confidentiality and compliance with HIPAA, OSHA, and other healthcare regulations. Qualifications & Requirements Experience in front office operations, staff supervision, and patient service coordination is valuable. Familiarity with oncology-specific workflows (e.g., scheduling, billing, compliance with cancer center policies) is an asset. Strong organizational, leadership, and communication skills; ability to manage budgets, resolve conflicts, and lead teams. Familiarity with Pacific Cancer Care, oncology, and leadership concepts is valuable. Education & Certifications High school diploma with a minimum of 3 years in medical staff office management, preferably in a healthcare organization. Associate's degree in business administration, medical office administration, or a related field is preferred. Certifications such as Project Management Professional (PMP) or Certified Administrative Professional (CAP) can strengthen qualifications. Work Environment The role is typically based at a PCC location (e.g., Los Gatos, Gilroy) and requires a collaborative, detail-oriented approach. The position supports patient care by ensuring that administrative processes run efficiently and in compliance with high standards. If you are detail-oriented, organized, and passionate about healthcare administration, this role offers the opportunity to play a pivotal part in PCC's mission of exceptional patient care and community-based oncology. Exemption Status Non-exempt Compensation Detail $25.50-$39.42/hour Benefits Eligible Yes - Medical/Dental/Vision/Life Ins/401k/PTO/CA Sick Pay Schedule Full Time/80 hours per Pay Period | M-F Remote Eligibility No Site Description Just as our reputation has spread beyond our Monterey, CA. roots, so have our locations. Today, our employees are located at our two campuses in Monterey, CA. and Los Gatos, CA., with a 3rd location in Gilroy, CA. currently slated to open in July of 2026. Each PCC location is a special place where work/life balance is prioritized, and our employees are immensely valued for their daily contributions to quality patient care. Equal Opportunity All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status.