Office Manager

Robert Half has an exciting temp to hire position for one of our top clients in Millbrae. Our client is seeking a highly organized, proactive, and detail-oriented Office Management & Field Operations Administrative Assistant to provide critical support across office operations and executive level field leadership. This is an exciting opportunity for an administrative professional who thrives in a fast-paced environment, enjoys balancing multiple priorities, and takes pride in creating efficient systems that keep teams running smoothly.

This role offers a unique blend of office management, executive support, event coordination, and operational administration, making it ideal for someone who enjoys both people-facing responsibilities and behind-the-scenes problem-solving.

Key ResponsibilitiesOffice Management & Administrative SupportProvide direct support to the Executive Assistant and Bay Area Group LeadersOversee daily office operations, ensuring a professional, organized, and welcoming workplace environmentManage office deliveries, kitchen inventory, vendor coordination, and workspace upkeepSupport reception duties, light phone coverage, and shared workspace resources such as copier stationsCoordinate office meeting logistics for trainings, team meetings, employee events, and social gatheringsArrange catering, facility setup, and post-event cleanup services as neededProcess invoices and manage vendor communications for office-related services and utilitiesAssist with planning and execution of regional events, including business meetings, employee resource group events, company celebrations, and seasonal gatheringsSupport onboarding for new hires and interns by tracking materials, equipment, and first-day readinessProvide direct administrative support to the Division VP of Field OperationsPartner with senior leaders, including Field VPs and Directors, to coordinate schedules and prioritiesManage travel arrangements including flights, accommodations, and meeting logisticsCoordinate executive leadership visits, business meetings, and strategic planning sessionsPrepare reports by gathering, reviewing, correcting, and analyzing dataCollaborate with business development and marketing teams on presentations and materials for leadership meetingsOrganize meeting agendas, attendance tracking, document sharing, and follow-up action itemsRecord and distribute leadership meeting minutes