Office Administrator

Job Title:

Office Administrator Location:

Ontario, CA Job Type:

Full-Time (In-Office)

About Us:

We are a growing wholesale and ecommerce company in the spiritual and wellness space, supplying products to retailers across the U.S. We are looking for a dependable and organized Office Administrator to support our daily operations and help keep our business running smoothly.

Position Overview:

This is a hands-on role that includes general office administration, invoicing, customer communication, and payment follow-ups. You will work closely with our team to ensure operations stay organized and customers are supported.

Key Responsibilities:

Create and send customer invoices accurately and on time Follow up with customers regarding pending payments (phone, email, and messaging) Answer incoming calls and assist customers with questions Perform general office administrative tasks and data entry Maintain organized records of invoices, payments, and customer communications Coordinate with internal teams on orders, billing issues, and customer needs Assist with day-to-day office operations and support overall workflow

Requirements:

Fluent in Hindi and English (required) Strong communication skills, especially over the phone Organized, detail-oriented, and reliable Comfortable using Excel, email, and basic office systems Ability to multitask and follow through on responsibilities

Preferred Qualifications:

Previous experience in office administration, customer service, or operations Experience with invoicing, billing, or payment follow-ups Experience in wholesale, ecommerce, or product-based businesses

Compensation:

$20 - $22.50 per hour (based on experience)

Schedule:

Monday to Friday 8:00 AM - 4:30 PM (In-office)

Work Location:

Ontario, CA (In-person only) If you are dependable, organized, and comfortable handling both administrative work and customer communication, we encourage you to apply.

Pay:

$20.00 - $22.50 per hour

Benefits:

401(k)

Work Location:

In person