Compare your current skills to what this opportunity needs—we'll show you what you already have and what could strengthen your application.
Job Description
Office Manager at Matura Farrington Office Manager at Matura Farrington in Mountain View, California Posted in 4 days ago.
Type:
full-time
Job Description:
Office Operations & Administrative Manager Position Summary We are seeking an experienced Office Operations & Administrative Manager to oversee day-to-day office functions, support leadership initiatives, and ensure a productive, professional, and collaborative workplace environment. This role combines office management, team leadership, administrative coordination, and executive support responsibilities within a fast-paced professional services setting. Key Responsibilities Office Operations & Team Leadership Manage daily office operations to ensure efficiency, professionalism, and exceptional service delivery Lead and supervise administrative support staff, providing coaching, performance management, and professional development opportunities Partner with Human Resources on recruitment, onboarding, employee relations matters, and workplace compliance initiatives Maintain confidentiality when handling sensitive personnel, client, and organizational information Administrative Management Coordinate administrative resources to ensure timely support for leadership and professional staff Allocate workloads and assignments based on business needs, skill sets, and priorities Manage staffing coverage and workflow adjustments during absences, peak periods, and special projects Facilitate regular team meetings, training initiatives, and communication updates Develop and maintain processes that improve operational efficiency and service quality Cross-Functional Collaboration Serve as a liaison with facilities and property management teams regarding office maintenance, improvements, relocations, and workspace planning Coordinate with technology teams to support local office technology needs and project implementation Partner with marketing and business development teams on client events, presentations, seminars, and promotional materials Assist with professional development and continuing education tracking to ensure compliance with organizational requirements Employee Engagement & Workplace Culture Plan and coordinate employee engagement activities and team-building initiatives Promote participation in company-sponsored programs and events Foster a positive, inclusive, and collaborative workplace culture Executive & Administrative Support Provide high-level administrative support to senior professionals and leadership team members Prepare, edit, and proofread correspondence, reports, presentations, and other business documents Coordinate calendars, meetings, travel arrangements, expense reporting, and scheduling Manage document preparation, filing, and records administration Support client onboarding processes and administrative compliance requirements Assist with business development initiatives through preparation of presentations, proposals, and marketing materials Provide backup administrative support as needed to ensure seamless office operations Qualifications 5+ years of office management, operations management, or administrative leadership experience within a professional services environment 5+ years of advanced executive or administrative support experience Strong leadership, organizational, and project management skills Demonstrated ability to prioritize, delegate, and manage multiple responsibilities simultaneously Excellent verbal and written communication skills Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and document management systems Exceptional business writing, editing, and proofreading abilities High degree of professionalism, discretion, and sound judgment Strong interpersonal skills with the ability to build relationships across diverse teams Reliable, detail-oriented, and committed to delivering high-quality work in a fast-paced environment
