Office Manager

Office Manager The Movement Clinic

• Physical Therapy and Performance Pasadena, CA Job Details Full-time $65,000
• $70,000 a year 1 day ago Benefits Health insurance 401(k) Paid time off 401(k) matching Qualifications Slack Personal training Administrative experience Medical records Bachelor's degree Full Job Description Be the Calm Behind the Care and the Person Who Keeps Everything Running Smoothly Office Manager (Full-Time) | Pasadena, CA | $65,000
• 70,000/year Every great patient experience starts before treatment begins, and that starts with you.

At The Movement Clinic Physical Therapy and Performance , we help people move better, feel stronger, and get back to doing what they love through individualized Physical Therapy and performance-based care. Behind every great patient interaction is someone keeping the clinic organized, efficient, welcoming, and running smoothly. Now we're looking for an Office Manager who can bring structure, leadership, organization, and positive energy to the front of our clinic. This is more than a front desk role. You'll be the steady hand behind the scenes helping patients feel supported, clinicians stay focused, and daily operations run with consistency and purpose. If you love solving problems, staying organized, leading with calm, and being the person people rely on, this could be a great fit. Why We're Hiring and Why It Matters We're growing, and growing with intention. As the clinic continues to expand, we're looking for someone who can help create systems, improve organization, support communication, and keep the patient experience exceptional from start to finish. You'll be one of the first people patients interact with and a major part of the energy, professionalism, and flow of the clinic every single day. What You'll Actually Do Turn Chaos Into Calm Create a warm and welcoming patient experience through check-in, check-out, calls, emails, and follow-up communication Manage scheduling and clinic flow so the day runs smoothly for both patients and providers Keep communication organized and ensure clinicians stay informed throughout the day Respond to calls, messages, and patient questions professionally and promptly Keep Operations Running Smoothly Maintain accurate records in EMR and CRM systems Support daily clinic operations including workflows, reporting, and administrative coordination Assist with inventory management, supplies, and vendor communication Help identify operational problems early and contribute solutions that improve efficiency Be the Backbone of the Clinic Support both Pasadena, CA and Starbase, TX operations through organized systems and communication Assist with marketing support including content organization, social media coordination, photography, videography, or clinic promotions as needed Help create a calm, organized, patient-first environment where both staff and patients feel supported Take ownership of projects and help keep the clinic moving forward as the company grows You'll Thrive in

This Role If You:

Have 1-2 years of administrative, office management, or front desk experience preferred Communicate clearly and professionally with patients, staff, and vendors Stay organized, proactive, and calm under pressure Enjoy solving problems and managing multiple moving pieces throughout the day Are comfortable working independently and taking ownership of responsibilities Have experience with EMR systems, CRM software, Slack, and Notion preferred Have healthcare experience (a plus, but not required)

Bonus Points For:

Personal training background Bachelor's degree in Kinesiology Social media content creation experience Photography or videography experience What You'll Get in

Return Compensation:

$65,000

• 70,000/year Full-time Onsite in Pasadena, CA Typical hours: 9am-6pm Health insurance Paid Time Off 401(k) 401(k) matching Training and development Growth opportunities within the company Why Choose The Movement Clinic PT and Performance?

We're a performance-focused Physical Therapy clinic built around individualized care, strong relationships, and helping people move and feel their best. This is a relaxed, low-volume environment where quality, communication, and organization matter. You'll work alongside a supportive and social team that genuinely enjoys working together and takes pride in creating a great experience for both patients and staff. Your role here matters. The systems you create, the organization you bring, and the way you support the team directly impacts the experience every patient has inside the clinic. We're Hiring Now, Let's Talk If you're looking for a role where you can take ownership, support a great team, and help create an excellent patient experience every day, we'd love to meet you. Apply today. We're actively interviewing and ready to hire the right fit.

Pay:

$65,000.00

• $70,000.

00 per year

Benefits:

401(k) 401(k) matching Health insurance Paid time off Application Question(s): How many years have you worked in a management position in a healthcare, Physical Therapy, wellness, or clinic setting? What EMR, CRM, scheduling, or communication systems have you used previously? Are you comfortable supporting social media coordination, content organization, photography, or light marketing tasks if needed? Are you comfortable managing scheduling, patient communication, and administrative operations simultaneously?

Work Location:

In person