Office Manager

Position Overview This is a critical role within the company, responsible for managing day-to-day administrative operations, supporting project teams, and maintaining clear communication across the organization. The ideal candidate is proactive, reliable, and comfortable working in a fast-paced construction environment. Key Responsibilities Office & Administrative Operations Manage daily office functions and ensure smooth operations Answer phone calls, take detailed messages, and direct communication appropriately Monitor and respond to emails in a timely and professional manner Maintain organized digital filing systems on company NAS server Team Coordination Communicate regularly with field staff, project managers, and leadership Assist with scheduling, coordination, and internal organization of staff Help ensure information flows efficiently between office and field Accounting Support Organize receipts, invoices, and expense records Assist with basic bookkeeping tasks and document preparation Support internal tracking of job-related costs Estimating & Proposals Assist estimators by typing and formatting proposals Prepare and organize bid documents for client submission Ensure proposals are accurate, clean, and professionally presentedQualifications Strong organizational skills and attention to detail Ability to multitask and prioritize in a fast-paced environment Professional communication skills (phone, email, and internal coordination) Proficiency in: Excel, Word, Outlook General computer proficiency and file management experience Ability to work independently and take initiative Preferred (but not required): Experience in construction, landscaping, or related industry Familiarity with document management systems (NAS/server environments) Experience supporting accounting or estimating teams What We're Looking For We are looking for someone dependable, organized, and solution-oriented. This role is ideal for someone who takes ownership of their work, keeps things running smoothly, and wants to grow within a stable and expanding company. Compensation & Growth Competitive pay based on experience Opportunity for growth into higher-level operations roles Long-term position with a stable, established company

Pay:

From $25.00 per hour

Benefits:

Employee discount Paid time off Retirement plan

Work Location:

In person