Front Office Administrator

Job Summary We are seeking a dynamic and organized Front Office Administrator to be the welcoming face of our organization. In this vital role, you will manage front desk operations, coordinate administrative tasks, and provide exceptional customer support to ensure smooth daily functions. Your energetic approach and attention to detail will help create a positive environment for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your office management skills while contributing to a professional and friendly workplace. We are a Tax Relief Firm •

IN OFFICE POSITION

•Duties Greet visitors, clients, and staff with professionalism and enthusiasm, ensuring a warm and welcoming atmosphere Manage multi-line phone systems, directing calls efficiently and courteously using proper phone etiquette Handle incoming correspondence, emails, and inquiries with promptness and accuracy Maintain organized filing systems, data entry records, and ensure all documents are proofread for accuracy Utilize office management software such as QuickBooks, Microsoft Office Suite, and Google Workspace to perform administrative tasks Schedule appointments, manage calendars, and coordinate meetings for staff or executives with precision Perform clerical duties including photocopying, faxing, mailing, and inventory management of office supplies Requirements Proven experience in office administration or as a receptionist, preferably in a medical or dental setting Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry skills Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment Bilingual abilities are highly desirable to assist diverse client needs Demonstrated customer service skills with a friendly demeanor and professional phone etiquette Experience with office management tools such as QuickBooks or bookkeeping software is a plus Strong typing skills along with attention to detail for proofreading documents and maintaining accurate records Personal assistant or medical receptionist experience is advantageous for understanding calendar management and patient interactions "We are committed to building a diverse team and strongly encourage women to apply." Join us as a Front Office Administrator where your proactive attitude will help foster an efficient workplace while delivering outstanding support to our team and clients. We value energetic professionals committed to excellence in every interaction!

Pay:

$24.00 - $30.00 per hour

Work Location:

In person