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Office Manager
Job
Balance Bookkeeping LLC.
Shafter, CA (In Person)
$57,106 Salary, Full-Time
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Job Description
Job Summary We are seeking a dynamic and highly organized Office Manager to oversee daily office operations and ensure a smooth, efficient workplace environment. This role is vital in coordinating administrative functions, managing office systems, and supporting staff to foster productivity and professionalism. The ideal candidate will bring strong organizational skills, excellent communication abilities, and a proactive attitude to keep the office running seamlessly. This paid position offers an exciting opportunity to lead administrative efforts and contribute to a positive work culture. Responsibilities Manage front desk operations, including greeting visitors, handling inquiries, and directing calls with professional phone etiquette. Operate multi-line phone systems efficiently to ensure prompt communication within the office and with external contacts. Oversee calendar management, scheduling meetings, appointments, and coordinating events for staff and executives. Maintain accurate data entry records using Microsoft Office applications, Google Workspace tools, and QuickBooks for bookkeeping purposes. Handle clerical tasks such as filing, proofreading documents, managing correspondence, and organizing office supplies. Provide exceptional customer service support by addressing client inquiries and assisting with customer support needs. Supervise office management functions including overseeing office supplies inventory, ensuring cleanliness, and maintaining overall organization. Skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications for document creation and collaboration. Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment. Excellent communication skills, both verbal and written, with a focus on professional phone etiquette. Experience with clerical duties such as data entry, filing systems, proofreading documents, and managing correspondence. Knowledge of QuickBooks or similar bookkeeping software for financial recordkeeping. Bilingual abilities are highly desirable to support diverse client and staff interactions. Demonstrated experience in office management or administrative roles with a focus on customer service excellence. This Office Manager role is an excellent opportunity for motivated individuals eager to lead administrative operations while supporting a vibrant team environment. If you thrive in organized settings where your proactive approach makes a difference every day, we want to hear from you!