Office Manager

Office Manager BBSI life insurance, paid time off, 401(k) United States, California, South San Francisco May 13, 2026 Office Manager ? South San Francisco, CA (Onsite) ? $80,000 - $100,000 + Bonus (historically $8K-$10K) ? Full-Time | Monday-Friday, 7:30 AM - 4:00 PM About the Role We are seeking a reliable and proactive Office Manager to oversee day-to-day administrative operations for our South San Francisco office. This role is critical to maintaining a smooth, organized, and efficient workplace, supporting both office and field teams. This position is open due to a planned transition, with a 10-week overlap to ensure thorough training and knowledge transfer from the current Office Manager. Team & Reporting Structure Reports directly to Marty
Oversees 4 office staff
Supports 11 field staff
Works closely with AR personnel and administrative team Key Responsibilities Manage daily office operations and administrative workflows
Oversee accounts receivable and accounts payable processes
Perform bank reconciliations, bookkeeping, and payroll
Handle prevailing wage administration (basic level)
Support HR functions, including employee documentation and coordination
Process insurance certificates
Supervise front office activity, including phone coverage (3 staff members)
Develop and implement Standard Operating Procedures (SOPs) to improve efficiency
Ensure accurate record-keeping and compliance with company standards What We're Looking For Prior experience in office management, accounting, or administrative leadership
Background in construction or a related industry strongly preferred
Open to candidates from other fast-paced industries (e.g., food service) with strong operational experience
Working knowledge of AR/AP, payroll, and bookkeeping
Strong communication skills with the ability to interact effectively with field teams
High level of trustworthiness, reliability, and accountability
Proactive mindset with the ability to identify gaps and implement improvements
Comfortable working fully onsite Why Join Us? Stable, team-oriented work environment
Opportunity to step into a well-established role with structured training
Competitive salary + bonus potential
Comprehensive benefits package, including:
401(k)
Health, dental, vision, and life insurance
Paid time off