Executive Assistant / Office Manager

Executive Assistant / Office Manager at Career Group Executive Assistant / Office Manager at Career Group in STANFORD, California Posted in 3 days ago.

Type:

full-time

Job Description:

Executive Assistant / Office Manager -

AI Startup Location:

Downtown Palo Alto, CA | Onsite 5 Days a

Week Type:

Full-Time We're partnering with a fast-growing AI startup to find a proactive, organized, and energetic Executive Assistant / Office Manager to support their leadership team. This is a high-impact role where you'll get exposure to every part of the business-from recruiting and operations to culture-building and process improvement.

What You'll Do:

Provide comprehensive support to the CTO and Co-Founder Manage the office and internal operations: vendor coordination, office supplies, workspace, and processes Own email management and high volume calendar scheduling, including external meetings Support light PA duties and occasional travel coordination Help maintain company culture through events and team initiatives Assist with recruiting: coordinate and greet candidates and schedule interviews Serve as a central point of communication for cross-functional teams

What We're Looking For:

5-10 years of experience supporting SVP-level or higher executives, ideally in a startup or AI company Highly organized, detail-oriented, and skilled at process management Excellent communicator: proactive, approachable, and collaborative Comfortable working in a fast-paced startup environment

Tech-savvy:

Google Suite, AI platforms,

Gemini, ChatGPT, Notion, Slack Compensation & Benefits:

$150,000-$180,000 yr Equity, bonus, and benefits package, PTO If you thrive in a startup environment, love keeping things running smoothly, and want to work closely with founders and a small, growing team, we'd love to hear from you! We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/. Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.