Office Manager - Fertility Center

Office Manager - Fertility Center Incinta Fertility Center Torrance, CA Job Details Full-time From $85,000 a year 5 hours ago Benefits Continuing education credits Health savings account Health insurance Dental insurance 401(k) Tuition reimbursement Paid time off Family leave Vision insurance 401(k) matching Employee discount Flexible schedule Life insurance Retirement plan Pet insurance Qualifications Vendor relationship building Project coordination Medical scheduling Administrative experience Attention to detail Healthcare practice operations management Organizational skills Full Job Description About Us Incinta Fertility Center is a dynamic, patient-centered infertility clinic located in the heart of Torrance, California. As a growing practice, we are passionate about helping families build their futures. We are seeking an experienced Office Manager with a strong background in the fertility field to join our team and play a key role in our continued growth. Position Overview We are looking for an organized, detail-oriented, and highly motivated Office Manager to oversee the day-to-day operations of our center. The ideal candidate will have direct experience working in a fertility or reproductive endocrinology setting and a proven ability to manage both administrative and clinical operations in a fast-paced medical environment.

This is a fantastic opportunity to be part of a growing organization where your leadership will directly impact patient care and operational excellence. Key ResponsibilitiesOperations & Compliance Oversee all day-to-day clinic operations, including front office, scheduling, patient services, accounting, and medical records Maintain OSHA compliance and ensure clinic adherence to all regulatory standards Manage all necessary licensing and certifications Experience with surgery center accreditation is a strong plus Perform risk management assessments and implement corrective actions as needed Handle all IT coordination with external IT technicians Vendor & Resource Management Coordinate internal resources and manage relationships with all third-party vendors Oversee accounts payable processing, including payment requests, authorization, and timely disbursements Work with Workers' Compensation representatives as needed Clinical & Administrative Support Supervise front office staff and collaborate with the clinical team to ensure seamless back-office operations Maintain strong working knowledge of EMR systems and ensure accurate patient data management Apply billing knowledge to support revenue cycle operations Provide patient financial consulting and support Leadership & Financial Supervise, mentor, and develop staff; continually cultivate leadership skills across the team Process payroll; QuickBooks experience is a plus Serve as a liaison between departments to ensure effective project execution RequirementsExperience (Required) 7+ years of Office Management experience in a medical setting 7+ years of direct experience in fertility, infertility, or reproductive endocrinology Skills & Competencies Strong working knowledge of Microsoft Office Experience with

EMR / EIVF

systems and medical billing Payroll processing experience; QuickBooks knowledge preferred Solid organizational skills with exceptional attention to detail Excellent written and verbal communication skills Proven ability to multitask and prioritize in a busy clinical environment Demonstrated leadership and team development capabilities

Pay:

From $85,000.00 per year

Benefits:

401(k) 401(k) matching Continuing education credits Dental insurance Employee discount Family leave Flexible schedule Health insurance Health savings account Life insurance Paid time off Pet insurance Retirement plan Tuition reimbursement Vision insurance

Experience:

direct experience in fertility, infertility: 7 years (Required) Office Management experience in a medical setting: 7 years (Required) Willingness to travel: 50% (Required)

Work Location:

In person