Office Manager

Office Manager Tustin Toyota Tustin, CA Job Details Full-time $75,000 - $105,000 a year 1 day ago Benefits Wellness program Paid holidays Health insurance Dental insurance 401(k) Vision insurance 401(k) matching Employee discount Life insurance Qualifications Optimizing workflow processes Computer operation Accounting within automotive industry Staff supervision Team supervision Spreadsheets Coaching Word embeddings Microsoft Office Administrative experience Attention to detail Accounting Human resources Productivity software Office management Process improvement planning Delegation Dealership experience Full Job Description Tustin Toyota is looking at add an Office Manager The Office Manager is a professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative tasks and able to work independently with little or no supervision. Well Organized, flexible and enjoy the administrative challenges of supporting all departments. In addition to competitive pay, we offer our employees: Health, Dental, Vision, Life, 401K, Health & Wellness Program, community involvement and company paid vacation and holidays. Responsibilities Develop organizational procedures and systems for office personnel, including filing, billing, accounting, and scheduling. Point Person for maintenance, , mailing, supplies, errands, bills. Reconciliations of schedules, including but not limited to cash, credit cards, accounts receivable, vehicle receivable, contracts in transit, sublet, etc. Manage relationships with vendors and service providers ensuring invoices are paid timely. Allocate available resources and enable successful task performance. Coordinate office staff activities to ensure maximum efficiency. Responsible for all factory incentives, submission, and payments. Ensure security, integrity, and confidentiality of data. Analyze and monitor internal processes. Organize and schedule meetings and appointments. Coordinate with IT department. Allocate tasks and assignments to subordinates and monitor performance. Perform review and analysis of special projects and keep management informed. Ensure top performance of office staff by providing them adequate coaching and guidance. Other duties as assigned. Qualifications 3+ years of Office Manager experience or equivalent combination of education and experience in the Automotive industry. Must have the a bility to communicate with a good attitude and with a strong attention to teamwork. Must have STRONG Organizational and planning skills. Ability to analyze, assess, problem solve and execute decisions. Must have good time management. Must have the ability to supervise, delegate and coach their team. Must have a strong initiative with integrity and adaptability. Ability to provide process improvement. Must have a strong attention to detail with accuracy. Knowledge of human resources management practices and procedures. Proficiency in Microsoft Office suite (Excel and Word). Experience with all aspects of business office duties including accounting, data and administrative practices and procedures. Advanced computer skills. Excellent written and verbal communication skills. Ability to work in a fast-paced environment. TEKION experience A PLUS! If you are interested, please apply on our company website, or refer a qualified friend!

Pay:

$75,000.00 - $105,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Employee discount Health insurance Life insurance Vision insurance

Experience:

Office Manager in the

Automotive Industry:

3 years (Required)

Work Location:

In person