Office Manager

Office Manager

DAMVISTA INC

Vista, CA Job Details $90,000 - $95,000 a year 10 hours ago Qualifications Benefits administration Accounting systems Record keeping Computer operation Customer communication Economics Microsoft Excel Inventory control Accounts payable Operations management Customer service Computer literacy Basic math Employee relations Process improvement Financial management report preparation Improving operational efficiency Administrative experience Supervising experience Policy & process development Math Project management Financial record maintenance Profit & Loss statement Organizational skills Productivity software Office management Senior level Communication skills Technical Proficiency Dealership experience Marketing Full Job Description The Office Manager is responsible for organizing, supervising and coordinating administrative operations, which include, Accounts Payable and Accounts Receivable, inventory control, benefits management and human resources. Keep complete, up-to-date and accurate records of accounts and financial arrangements for the dealership. Verify and compile reports and financial statements. The following duties for the position listed shall include but not be limited to;

ESSENTIAL FUNCTIONS

Directing and coordinating the dealerships administration staff, as well as setting goals and deadlines for the Administrative Department in 3 locations. Reviewing operational reports and schedules to ensure accuracy and efficiency. Analyzing internal processes, recommending, and implementing procedural or policy changes to improve operations. Classifying, recording, and summarizing numerical and financial data in order to compile and keep financial records. Checking figures, posting and documents for correct entry, mathematical accuracy and proper coding. Compiling statistical, financial, accounting or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses. Reviewing invoices/payment request for policy adherence. Ability to meet deadlines. Abide by all dealership policies pertaining to the department including general housekeeping. Follow company dress codes and be well groomed at all times Any other specific duties deemed necessary for the overall success of the department and the dealership as a whole. Maintain a positive working relationship with all other managers, employees and departments

NON-ESSENTIAL FUNCTIONS

Strong background in the motorsports industry. Computer literacy. Knowledgeable in all administrative areas.

QUALIFICATIONS

Minimum 5+ motorsports industry experience. Additionally, have working knowledge of dealership and administrative positions. Required to have strong mathematics, customer service and organizational skills, economics and accounting. College degree or equivalent. Proficiency with Microsoft Office applications, or the equivalent, is expected and familiarity with additional accounting software programs is valued. Evaluating information to determine compliance. Creative problem solving skills with the ability to think strategically and act tactically. Highly organized with ability to multi-task across multiple projects; excellent project management skills and attention to detail. Require strong, excellent verbal & communication skills to deal with customers, employees, and vendor. Ability to work well under pressure in fast-paced environment with multiple strict deadlines. Expert software skills including MSWord, Excel, and PowerPoint. Strong background in business, mathematics, & marketing. This position reports directly to the Controller