Office Manager

Office Manager Core Tree Care Wildomar, CA Job Details Full-time $27 - $29 an hour 5 hours ago Benefits Health insurance Dental insurance Paid time off Vision insurance Qualifications Microsoft Word Spanish Confidential information handling English Administrative experience High school diploma or GED Overseeing payroll Time management Full Job Description The Office Manager is responsible for administrative operations and supporting multiple company locations. This position serves as a key business partner to Operations, Finance, Human Resources, and Senior Leadership. This person will serve as a critical liaison between field operations and company leadership. The ideal candidate will have a minimum of three (3) years of office management experience, excellent communication skills, bilingual in English and Spanish and the ability to thrive in a fast-paced field operations environment. This role requires a highly organized professional capable of supporting a large workforce of several hundred employees, managing competing priorities, and ensuring operational excellence while maintaining strict confidentiality and compliance.

FLSA:

Non-Exempt Key Responsibilities:

Office Management & Operations Oversee day-to-day administrative operations for multiple office and field locations. Develop, implement, and maintain efficient office procedures, workflows, and administrative systems. Serve as the primary point of contact for employees, clients, vendors, utility partners, and visitors. Manage travel arrangements for various crews. Maintain company records, filing systems, permits, contracts. Participate in process improvement initiatives and operational efficiency projects. Lead or support special projects as assigned by management. Support senior leadership with reporting and special projects. Ensure office operations are efficient, organized, and aligned with company objectives. Union & Labor Compliance Support Assist with administration and documentation related to union and non-union employees. Maintain records related to collective bargaining agreements, workforce classifications, and employee certifications. Vendor, Purchasing & Facility Management Maintain vendor portals, client sites, and contractor management platforms. Coordinate office equipment maintenance, repairs, and facility needs. Oversee purchasing and inventory management of office supplies, PPE, safety equipment, and operational materials. Ensure timely ordering, tracking, and distribution of supplies across multiple locations. Required Qualifications High school diploma or equivalent required 3-5 years of progressive Office Management experience required. Bilingual English/Spanish required. Experience supporting a workforce of 500+ employees. Intermediate proficiency in Microsoft Office Suite, including: Excel Word Experience creating and maintaining reports, spreadsheets, and administrative documentation. Some payroll administration and HR support experience. Experience supporting multiple office locations and remote field operations. Excellent organizational, time management, and problem-solving skills. Strong verbal and written communication abilities. Ability to manage confidential information with professionalism and discretion. Ability to prioritize multiple projects and deadlines in a fast-paced environment. Preferred Qualifications Experience in utility vegetation management, utility contracting, construction, environmental services, tree care, or related field operations industries. Familiarity with union environments and collective bargaining agreements. Experience coordinating with remote supervisors and geographically dispersed crews. Experience supporting employee onboarding for high-volume field workforces. Familiarity with vendor portals and client reporting platforms.

Pay:

$27.00 - $29.00 per hour

Benefits:

Dental insurance Health insurance Paid time off Vision insurance Application Question(s): Do you have experience supporting Management in a large company? Are you proficient in Excel (can create tables, v-lookups...etc.)? Are you bilingual English/Spanish (fluent)?

Experience:

Office Management:

3 years (Required)

Work Location:

In person