Office Administrator

Imagine! is a non-profit that has been serving the intellectual and developmentally disabled community for over 60 years. This a is a great part time opportunity for an organized and detail oriented person. The hours are Monday through Friday 9:00 to 2:00 or 10:00 to 3:00. Purpose of Position - Responsible for a variety of administrative functions in support of the organization. The Administrative Coordinator plays a key role in supporting the efficient operation of the office by managing administrative functions, ensuring consistent front desk coverage, and facilitating clear, professional communication across the organization. This position helps create a well-organized, welcoming, and productive environment for employees, clients, and visitors by maintaining office systems, coordinating daily activities, and upholding a high standard of professionalism and confidentiality. Essential Duties/Responsibilities Provides high quality internal and external customer service to guests, clients, and employees. Ensures clients, visitors, guests, and employees coming to the building are greeted warmly, and are connected to the right employees and resources. Promptly answers calls and emails and routes to the appropriate person. Processes faxes, both incoming and outgoing, distributing appropriately. Processes incoming and outgoing mail, including maintaining postage equipment and supplies. Maintains adequate offices supplies and coordinates special orders as needed. Serves as point of contact for maintenance requests and access (entry & office keys) of the administrative building. Demonstrates a high degree of professionalism, confidentiality, initiative and independence in supporting the organization. Schedules meetings and coordinates resources and refreshments as needed for the executive team and the Board of Directors. Makes travel and meeting arrangements and assists with expense management tracking. Serves as a member of event and project committees as assigned. Communicates with outside vendors and maintains business relationships. Assists with the preparation of presentations, reports, and other administrative documents. Exercises sound judgment and discretion in workplace communications, avoiding the sharing of unverified or sensitive information. Maintains a consistent presence at the front desk and coordinates coverage as needed to avoid service interruptions.

Job Qualifications Knowledge, Skill, and Ability:

Ability to work independently and prioritize tasks. Detail oriented and highly organized. Excellent written and verbal communication skills with individuals and groups at all professional levels. Able to maintain confidentiality around strategic business discussions, and to use discretion and good judgment toward supporting organizational leadership. Effective and creative problem solver. Ability to work effectively with various technology including word processing software, internet-based databases, etc. Possession of a valid driver's license, ability to meet Imagine! driving requirements, and have reliable transportation. This position requires regular use of a personal mobile device such as a smartphone or tablet.

Training/Education:

High school diploma or GED.

Experience:

2 to 3 years' experience handling a wide range of administrative and managerial support required. 1 year of experience in customer service or customer service related role required. Basic accounting or bookkeeping knowledge preferred. Working Environment/Physical Activities Effective with shifting roles, responsibilities, and expectations in a changing environment. The majority of work takes place in a typical office environment using a computer, phone, and other office equipment.

Note:

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job. Employment at Imagine! is at-will, meaning that either the employee or Imagine! may terminate the employment relationship at any time, with or without cause or notice. Imagine! is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, protected veteran status, or any other legally protected status. We are committed to fostering an inclusive and diverse workplace. Apply for this job First name Last name Email address Location Phone number Resume Attach resume Attach another file Attach file Add another Are you authorized to work in the United States? Yes No Are you authorized to work in the United States? Are you a current Imagine! employee? Yes No If you are a current Imagine! employee, have you notified your current Supervisor? Yes No If you were referred by a current Imagine employee, please indicate who. Do you have a valid Colorado drivers license? Yes No We invite you to complete the optional self-identification questions below used for compliance with government regulations and record-keeping guidelines. Any self-identification information provided will not be considered in the selection process. GENDER Male Female Nonbinary I do not wish to self-identify my gender

ETHNICITY

American Indian/Alaska Native (Not Hispanic or Latino) Asian (Not Hispanic or Latino) Black/African American (Not Hispanic or Latino) Hispanic/Latino Native Hawaiian/Other Pac Island (Not Hispanic or Latino) White (Not Hispanic or Latino) Two or More Races (Not Hispanic or Latino) Decline to Specify

VETERAN STATUS

Learn more about veteran statuses If you believe you belong to any of the categories of protected veterans listed below, please indicate by selecting the appropriate category(ies). The hiring employer is subject to the Vietnam Era Veterans' Readjustment Assistance Act of 1974, as amended by the Jobs for Veterans Act of 2002, 38 U.S.C. 4212 (VEVRAA) and requests this information in order to measure the effectiveness of the outreach and positive recruitment efforts it undertakes pursuant to VEVRAA. Disabled Veteran Armed Forces Service Medal Veteran Veteran who served on active duty during a war or in a campaign or expedition for which a campaign badge has been authorized Recently Separated Veteran Veteran, but not one of the four protected classes above I decline to state my veteran status Not a Veteran

DISABILITY STATUS

Learn more about disability statuses We are required by law to provide equal employment opportunity to qualified people with disabilities. We are also required to measure our progress toward having at least 7% of our workforce be individuals with disabilities. To do this, we must ask applicants and employees if they have a disability or have ever had a disability. Because a person may become disabled at any time, we ask all of our employees to update their information at least every five years. Identifying yourself as an individual with a disability is voluntary, and we hope that you will choose to do so. Your answer will be maintained confidentially and not be seen by selecting officials or anyone else involved in making personnel decisions. Completing the form will not negatively impact you in any way, regardless of whether you have self-identified in the past. For more information about this form or the equal employment obligations of federal contractors under Section 503 of the Rehabilitation Act, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp. Yes, I Have A Disability, Or Have A History/Record Of Having A Disability No, I Don't Have A Disability, Or A History/Record Of Having A Disability I Don't Wish To Answer