Office Administrator

Office Administrator Matchstick - 5.0 Littleton, CO Job Details $25.00 - $28.50 an hour 1 day ago Benefits Health insurance Paid time off Flexible schedule Qualifications Employee onboarding Office activity coordination Database systems Organizing community events Guest relations Team leadership Operations coordination Mail distribution Mid-level Event vendor coordination Accurate transaction records management Meeting scheduling Expense reports Financial records management Financial record maintenance Donor communication management Mail management Managing event budgets QuickBooks Vendor communication Microsoft Teams Housing services Mailchimp Front desk Managing facilities maintenance teams HR support Mail processing Event setup Overseeing educational facilities management Event cost tracking

Full Job Description The Organization:

Centennial Covenant Church is a growing, multi-generational church committed to the spiritual and social health of our community. We are part of the Evangelical Covenant Church, a group of almost 900 churches around the US and Canada with an enduring commitment to be biblical, connectional, devotional, and missional. We hope to help everyone grow deeper in Christ and to go further in mission. You can learn more about the ECC at www.covchurch.org.

The Position:

The Office Administrator manages the daily operations of the church office, serving as the first point of contact for guests. This role provides administrative support to staff and ministries, manages the church calendar and facility use requests, and coordinates building upkeep and vendor services.

Responsibilities:

Front Office & Hospitality:

Provide administrative and facilities support by welcoming guests, managing communications, overseeing supplies and budget, supervising facility staff, handling mail and check distribution, and coordinating benevolence and housing assistance with leadership.

Staff & Ministry Support:

Provide comprehensive administrative support to pastoral staff and ministry leaders by managing communications, events, records, and financial documentation, supporting committees, onboarding staff, and maintaining systems like Elexio.

Communications:

Support church communications, donor engagement, and Sunday service readiness by managing the Elexio database, coordinating with key personnel, overseeing promotional materials, and ensuring the facility is prepared.

Scheduling & Event Coordination:

Oversee church calendar and facility use by coordinating event logistics, rentals, and memorial services, managing related communications, payments, and supplies, and ensuring all setup and technology needs are met.

Facilities & Vendor Oversight:

Manage facility operations and maintenance by coordinating with vendors and staff, overseeing repairs and seasonal upkeep, ensuring safety compliance, supporting event setup, and maintaining clean, functional common areas.

Finance & Record-Keeping:

Oversee financial processes by managing offerings, contributions, student accounts, and expense tracking, while coordinating reporting, invoicing, and donor communications with the Finance Team.

Qualifications:

Strong organizational, communication, and multitasking skills. Hospitality-oriented with a heart for ministry. Proficient or willing to be trained in Elexio, QuickBooks, Mailchimp, and Microsoft Teams. Experience managing budgets, vendors, and facility needs. Attention to detail, proactive problem-solving, and confidentiality.

Salary & Benefits:

$25 to $28.50/ per hour 32 hours/week, flexible schedule PTO Retirement and Health Insurance are available  #INDM