Office Administrator & Bookkeeper

Office Administrator & Bookkeeper OFS Corporation is a family and veteran-owned business founded in 1987. Based in South Windsor, CT, we provide premier finishing and restoration services for architectural wood and metal surfaces throughout New England. We pride ourselves on our craftsmanship, our history, and our supportive, family-oriented team culture. We are seeking a proactive and detail-oriented Office Administrator & Bookkeeper to manage our daily office operations and maintain accurate financial records. In this dual-focus role, you will be the administrative backbone of our team and the primary coordinator of our day-to-day transactional accounting. The ideal candidate loves creating organized systems, handles confidential financial data with absolute discretion, and thrives in a dynamic, small-business environment where no two days are exactly the same. The position is a part-time position (approximately 24 Hours per week). Mondays are required to manage payroll and kick off our week, but the remainder of the weekly hours offer schedule flexibility. Only candidates with prior professional office experience will be considered.

Key Responsibilities:

Financial & Bookkeeping Operations:

Accounts Receivable (A/R): Generate and send client invoices, track payment timelines, and conduct polite collections follow-ups. Accounts Payable (A/P): Code and enter vendor bills, match receipts to expenses, and prepare payments for owner approval.

Reconciliations:

Perform regular bank and credit card reconciliations using QuickBooks Enterprise.

Payroll & HR Support:

Assist with payroll administration, including tracking hourly timesheets, managing PTO requests, and handling data entry into our external payroll platform (ADP).

Tax Prep:

Organize and maintain financial files, receipts, and documentation for year-end tax preparation with our external CPA.

Office Administration & Operations:

Customer Service:

Serve as the primary point of contact for general office inquiries (phone, email, and welcoming occasional visitors).

Office Management :

Maintain physical and digital office organization, including inventory tracking, supply ordering, and digital file structuring.

Fleet Tracking:

Maintain accurate and up-to-date maintenance records for company vehicles.

Banking Logistics:

Making local trips to the bank for customer deposits.

Onboarding:

Assist with basic HR administrative onboarding tasks for new team members.

Qualifications & Skills:

Experience:

2+ years of experience in bookkeeping, accounting assistance, or data entry and 1+ years of general office administration experience.

Software Proficiency:

Hands-on experience with Quickbooks Enterprise is required. Strong proficiency with Microsoft 365 (Word, Excel, Outlook).

Core Competencies:

High attention to detail, exceptional organizational skills, and strong written and verbal communication.

Mindset:

A proactive problem-solver who can manage multiple moving pieces independently and handle sensitive financial and personnel data with discretion.

Education:

High school diploma required; Associate's degree in Business Administration, Accounting, or a related field is a plus.

Notary Public:

Must have, or be able to obtain, a notary public license.

Benefits:

Competitive hourly wages. Flexible work schedule (outside of required Mondays) Paid time off (24 hours per year) 401(k) plan. Excellent work/life balance. Family-oriented company culture.

Pay:

$25.00 - $32.00 per hour

Benefits:

401(k) matching Flexible schedule Paid time off

Experience:

QuickBooks:

2 years (Required)

Work Location:

In person