Church Office Administrator

GRACE UNITED METHODIST CHURCH OFFICE ADMINISTRATOR, PART-TIME

Job Description Position Objective:

The primary function of this role is to support the Pastor and congregation as the organizational hub of the church, through the responsibilities listed below, and by providing a welcoming presence for phone calls and visitors to the church during office hours.

Preferred Qualifications:

Prior work experience as an office administrator/secretary is preferred, but not required; knowledge and proficiency with standard computer word processing programs and email; experience posting on Facebook, and other social media platforms; experience using Mailchimp, Sign-Up Genius, Google Forms, Google Docs, and other related technology tools; excellent interpersonal, communication and organizational skills; high attention to detail; ability to maintain confidentiality; reliable and flexible; willingness to learn; ability to work well with others as part of a team.

Hours:

Mondays, Wednesdays & Fridays:

9:00 a.m. - 12:00 p.m. (9 hours/ week)

Salary:

$18/hour Responsible to: Staff-Parish Committee and the

Pastor Benefits:

No benefits are included in this position. The responsibilities of the Office Administrator in the regular operation of the church will include: Screening and routing incoming phone calls; taking and forwarding messages Preparing, printing and folding of bulletins and inserts for weekly and special worship services; emailing the weekly worship link with bulletin and hymns Updating the church's Facebook pages and Web site on a weekly basis Composing and emailing of the Grace Weekly Update using Mailchimp Responding to emails directed to the church office address Collecting, sorting and delivery of mail Organizing, ordering and dispensing office, worship, maintenance and general supplies Maintaining the congregational calendar and the facilities' use calendar Maintaining attendance records Maintaining weekly worship reports Routine filing and records maintenance and organization Emailing and snail mailing schedules and reminders to: ushers, lectors, coffee hour hosts, Communion stewards, Sunday School volunteers, volunteer drivers, and others as needed Sending other informational emails to the congregation at the Pastor's request Creating event flyers and publicity Composing, updating and posting monthly birthdays list Updating Directory program and printing directory Notifying Membership Secretary of all changes in address and phone information Document and booklet preparation, including electronic documents, for annual Charge/Church Conference, in cooperation with the Pastor Compiling and distributing notes for monthly Church Council and other meetings Setting up Zoom meetings as requested by the Pastor and Committee Chairs; pulling recordings from the cloud onto the office computer and filing in an organized manner Creating PowerPoint announcement and service related slides to be shown during the services Making copies, as requested by the Pastor, church committee members and others Notifying the pastor of memorial gifts with all information necessary to send a thank-you card, as well as maintaining the memorial gift records Ensuring the safety of data maintained on the church computer by performing routines backups and checking the content Updating the bulletin board with the latest committee reports Other duties, as may be required by the

Pastor Job Type:

Part-time Pay:

$18.00 per hour Application Question(s): I have read the job description, including the hours per week and the pay, and feel this job would be a great fit for me. Yes or No? What specifically interests you about this position? Why do you feel you would be a good fit for this position?

Education:

High school or equivalent (Required)

Experience:

Office Administrator:

1 year (Preferred)

Work Location:

In person