Office Administrator

Office Administrator Bright Star Solutions

LLC - 4.7

Washington, DC Job Details Temporary | Temp-to-hire $80,000 - $100,000 a year 16 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Qualifications Microsoft Excel Presentation software Executive administrative support Secret Clearance Windows Databases SharePoint Business Administration Office management Business Technical Proficiency Full Job Description About Bright Star Bright Star is a forward-thinking technology consultancy that specializes in harnessing the power of data and AI to solve complex business challenges. Our team of experts combines deep technical expertise with strategic insight to deliver innovative solutions that drive meaningful impact for our clients. Role Description The Executive Assistant provides high-visibility vital office support services to executive leadership in an office within the Department of State. The Executive Assistant should be proactive, organized, collaborative, and comfortable working in a dynamic environment where the chief responsibility is ensuring the office runs smoothly. This role blends analytical tasks with administrative duties, coordinating office operations, maintaining schedules, preparing correspondence, leading onboarding processes, and managing office assets. The position requires handling sensitive data, organizing travel arrangements, ensuring office safety and security, and promoting efficient business operations. This role allows for one day a week of telework, coordinated amongst the support staff; however, this is dependent on the needs of the executive staff. Key Responsibilities Understand leadership priorities and effectively manage schedules for key department leaders Lead onboarding processes for new staff members and coordinate office operations, including form processing, equipment procurement, and security clearance procedures. Coordinate the distribution and management of technology resources, ensuring optimal usage, routine maintenance, and adherence to the Department of State's information security policies. Assist with event logistics and develop briefs and other documentation related to events. Prepare and oversee correspondence and office documents in accordance with the Department's Executive Secretariat's style and format guidelines. Arrange travel for key staff members, including passport and visa processing, and use the Government Travel Authorization program (Travel Manager) to prepare travel authorizations and vouchers. Maintain office assets, coordinate with the Front Office for delivery and disposal, and manage procurement and organization of office supplies and equipment. Prepare and manage administrative records, including time-and-attendance sheets, vouchers for taxis and representational funds, and annual and sick leave requests. Prepare and draft travel authorizations for supervisor or staff members, which includes compiling trip itineraries, obtaining estimates for travel expenses such as M&IE costs, taxi, and hotel expenses, and preparing travel authorization requests. Serve as the first responder in troubleshooting common office equipment and devices, by addressing common problems, or quickly facilitating the resolution of the problems with IT support. Coordinate with additional staff to ensure office coverage and equitable division of office tasks. Required Qualifications Active Secret Clearance. Experience in a Federal office management role. Experience working under pressure with the ability to meet tight or short deadlines. Proficiency in personal computers and general administrative practices, including working with classified and unclassified computer databases. Knowledge of Excel, Microsoft Windows, PowerPoint, and SharePoint. Ability to prepare original emails, notices, reports, and documents. Desired Qualifications Previous Department of State experience. Degree in Business Administration, Office Management or related field.

Job Details Job Type:

Temporary Duration:

Initial 30-day term with potential for extension or permanent conversion.

Pay:

$80,000 - $100,000

Location:

Washington, D.C. (Hybrid)

Pay:

$80,000.00 - $100,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Application Question(s): This role requires in-person, on-site work during regular business hours. Please confirm that you are able to accommodate this requirement. How many years have you supported the Department of State? Are you a U.S. Citizen eligible for a secret clearance?

Security clearance:

Secret (Preferred)

Work Location:

In person