Office Manager

We are looking for an organized and resourceful Executive Administrator to support daily business operations and provide high-level administrative assistance. This onsite role blends executive support, office coordination, and finance-related administrative work to help leadership stay focused and the office run efficiently. The position is a contract-to-permanent opportunity for someone who is detail-oriented, can manage competing priorities, handle sensitive information with discretion, and contribute to a productive workplace.

Responsibilities:

• Coordinate executive schedules, arrange meetings, and manage day-to-day administrative priorities to keep leadership organized and on track.
• Prepare business correspondence, reports, and presentation materials while ensuring accuracy, professionalism, and timely delivery.
• Maintain office records, confidential files, and administrative documentation in an organized and secure manner.
• Support meetings by organizing agendas, capturing notes, and following up on outstanding action items.
• Assist with finance-related administrative tasks such as tracking receivables, supporting payroll activities, monitoring invoices, and updating basic reports.
• Enter and reconcile data in spreadsheets and internal systems to help maintain accurate administrative and financial records.
• Manage front office activities, including reception support and general coordination for visitors, calls, and routine inquiries.
• Oversee office supply inventory, place replenishment orders as needed, and help maintain an efficient and well-stocked workplace.
• Work closely with internal teams to ensure operational needs, deadlines, and administrative deliverables are completed effectively.