Office Manager

Office Manager -

Luxury Medical Aesthetics Location:

Boca Raton, FL Position Type:

Full-Time About Sol Luna Aesthetics Sol Luna Aesthetics is a boutique luxury aesthetic practice where modern medicine meets personalized care. We specialize in regenerative aesthetic treatments, advanced skin rejuvenation, injectables, and wellness-focused patient experiences.

Our mission is simple:

help patients radiate confidence through exceptional results and an elevated experience. We are seeking a highly organized, motivated, and polished Office Manager who thrives in a fast-paced environment and understands that luxury is found in the details. This role is vital in ensuring smooth administrative workflows, exceptional customer service, and efficient office management. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. As an Office Manager, you will serve as the backbone of our team, fostering a productive and welcoming workspace that supports our company's growth and success. What You'll Do Oversee daily operations of the practice, including front desk management and administrative support functions Ensure a seamless, elevated patient experience from check-in to check-out Manage scheduling, patient communications, and appointment optimization Handle patient inquiries, consultations, and treatment plan follow-up Monitor daily, weekly, and monthly practice KPIs Assist with sales tracking, and patient retention Coordinate inventory management and supply ordering Support social media content creation and marketing initiatives Maintain compliance with HIPAA, OSHA, and office protocols Lead team accountability and workflow efficiency Manage office systems, organization, and overall patient satisfaction Provide exceptional customer service by assisting visitors, answering inquiries, and supporting client needs with professionalism and courtesy Support office management tasks such as supply ordering, equipment maintenance, and space organization to optimize workflow efficiency What We're Looking For 2+ years of management experience (medical aesthetics, med spa, cosmetic, luxury hospitality, or healthcare preferred) Exceptional communication and interpersonal skills Strong leadership and problem-solving abilities Highly organized with excellent attention to detail Comfortable discussing treatment plans and financial options Sales-minded with a passion for delivering outstanding service Ability to multitask and prioritize effectively Proficient with EMR systems, scheduling software, and Microsoft Office/Google Workspace Excellent computer literacy with the ability to learn new software quickly Professional appearance and positive attitude Ideal Candidate You are: Driven and self-motivated Solution-oriented Warm, polished, and professional Passionate about aesthetics and wellness Able to create a five-star patient experience Comfortable holding yourself and others accountable Excited to grow with a rapidly expanding practice Compensation & Benefits Competitive hourly pay based on experience Performance-based bonus opportunities PTO and sick time Employee treatment and product discounts Professional development opportunities Growth potential within a rapidly expanding luxury aesthetic practice To Apply Please submit: Resume Cover Letter (optional) A brief paragraph explaining why you'd be a great fit for Sol Luna Aesthetics We are looking for someone who wants more than just a job, we are looking for a leader who is excited to be part of a wonderful team and help build something extraordinary.

Pay:

From $25.00 per hour

Benefits:

401(k) Employee discount Flexible schedule Paid time off

Work Location:

In person