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Office Administrator
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Seaside Marine Construction LLC
Boynton Beach, FL (In Person)
$60,000 Salary, Full-Time
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Job Description
About Us Seaside Marine Construction is a growing marine construction company specializing in seawalls, docks, boat lifts, and waterfront improvements throughout South Florida. We are seeking a highly organized and detail-oriented Office Manager to oversee daily administrative operations and support project execution from contract through completion. Position Overview This role is responsible for managing office operations, client communications, permitting coordination, payroll processing, and general business administration. The ideal candidate is proactive, organized, and comfortable managing multiple priorities in a fast-paced construction environment. Responsibilities Manage day-to-day office operations Coordinate project documentation from contract execution through completion Prepare and process invoices, change orders, and customer billing Assist with payroll processing and employee onboarding Coordinate permitting applications and project documentation Communicate with clients regarding project status and updates Maintain Certificates of Insurance (COIs) and subcontractor documentation Coordinate with project managers, vendors, engineers, and municipalities Manage company records, digital filing systems, and administrative processes Assist with QuickBooks, Buildertrend, and related software platforms Qualifications Strong organizational and time-management skills Excellent written and verbal communication skills Experience with QuickBooks preferred Experience in construction, marine construction, or permitting is a plus Ability to prioritize multiple projects and deadlines simultaneously If you are organized, proactive, and enjoy being an essential part of a growing team, we'd love to hear from you!