Office Manager/Administrative Assistant

Office Manager Full-Time Position | Administration & Operations Support

POSITION OVERVIEW

Mignano Landscape & Tree Care is seeking a highly organized, proactive, and detail-oriented Office Manager to oversee daily business administration, HR functions, and logistics support. The ideal candidate will possess strong communication skills, an ability to manage diverse administrative workflows, and a commitment to keeping our team and clients seamlessly aligned.

CORE RESPONSIBILITIES

Office Administration & IT- Manage day-to-day office operations, including phone routing, email correspondence, and office equipmenttroubleshooting. Maintain physical and digital filing systems using Quickbooks, Word, & Excel HR, Payroll & Benefits Administration- Handle end-to-end employee lifecycle records, including applications, onboarding, terminations, and compliance. Track daily personnel items, including time-off requests, incident reports, and disciplinary documentation. Process weekly payroll, manage W-2 distribution, and coordinate tax form/audit preparation. Administer employee benefits programs, including 401(k) plans, and uniform inventory. Sales & Estimate Tracking- Process and organize project estimates, work orders, and job site photos. Generate weekly estimate follow-up logs and monthly sales reports for management review. Fleet & Operations Support- Coordinate scheduling for Tree Care & notify clients of upcoming service dates. Manage fleet compliance, tracking vehicle lists, insurance policies, and registration renewals.

COMPENSATION & BENEFITS

Competitive salary, paid holidays & vacation days, 401k with company match

Job Type:

Full-time Pay:

$42,000.00 - $48,000.00 per year

Benefits:

401(k) 401(k) matching Paid time off

Work Location:

In person